Lexitas Legal Talent Outsourcing · 3 days ago

Administrative Assistant

NYC Metro Area

Full-time

Onsite

Mid Level

$70K/yr - $75K/yr

Wonder how qualified you are to the job?

Maximize your interview chances

ComplianceLegal

Hiring Manager

Kelly Fiala

Insider Connection @Lexitas Legal Talent Outsourcing

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Handle the day-to-day administrative functions and provide general clerical support to the patent prosecution attorneys and paralegals.

Prepare draft reporting letters and e-mail correspondences.

Proofreads correspondence and legal documents for content, grammar, spelling, and formatting.

Review, confirm and save incoming correspondences from the clients and foreign associates.

Opens new client-matter numbers.

Maintains and updates the patent prosecution files in the electronic records management systems.

Assists with invoices.

Obtains published applications and patents from the U.S. Patent Office, WIPO, and foreign patent databases.

Ensure correspondence and legal documents are processed and handled in a timely and efficient manner to comply with appropriate regulations and deadlines.

Assist with the reporting and payment of the patent annuities.

Assists with maintaining and updating patent status reports.

Assist with the patent prosecution docketing in CPI, as needed.

Assists other departments with administrative and clerical functions when necessary, including reception-desk responsibilities in the New York office.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Document ManagementMicrosoft OfficeIManageAdobe AcrobatProblem-SolvingTime ManagementConfidentiality