SmithGroup · 6 days ago

Administrative Assistant

San Francisco, CA

Full-time

Hybrid

Entry Level

$29/hr - $36/hr

3+ years exp

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Responsibilities

Provide administrative support including typing, editing, and formatting documents, correspondence, reports, maintaining records and files; updating mailing and phone lists; faxing and photocopying; data entry, travel arrangements and expense reports, etc.

Assist with sorting, screening, and distributing incoming and outgoing mail.

Assist with maintaining studio calendars.

Assist with studio project work as needed, including formatting specification documents and project information management.

Assist with tutorial for team members on the use of the project information management software as needed.

Assist with coordinating and setup of meetings and lunch and learns.

Assist with maintaining office and kitchen supplies inventory.

Prepare for and engage in orientation with new team members.

Must be willing to work at the job site 5 days a week.

Maintain cleanliness and organization in conference rooms, kitchen and other office areas.

Qualification

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A/E industryConstruction industryRFISubmittalsAIA documentsWordExcelPowerPointProject management softwareCommunicationCollaborationTeamworkIndependenceCustomer service

Required

3 to 5 years of professional administrative support experience. Experience working in the A/E or construction industry preferred.

High school diploma or GED required; Associate degree preferred.

Experience with RFI’s, Submittals, and AIA documents are strongly preferred.

Excellent communication skills, the ability to collaborate and work effectively in a team environment, as well as work independently under limited supervision.

Strong Word, Excel, and PowerPoint skills required. Project management software experience beneficial.

Excellent customer service skills, dealing with both internal and external customers is required.

Ability to lift 50 lbs.