112 applicants
ofi · 2 days ago
Executive Administrative Assistant
Chicago, IL
Full-time
Onsite
Entry Level
3+ years exp
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Responsibilities
Manage calendar for executives and customer visits, which includes extensive scheduling of meetings and conference calls and providing notification of appointments, changes to calendar, reminders and confirmations, coordination of and support to meetings and events at the Chicago HQ.
Manage extensive travel arrangements, international and domestic for leaders and customers.
Manage and review monthly expense reporting for supported leaders and ensure proper setup and processing of payments to vendors.
Prepare requested correspondence, meeting notes, PowerPoint files and reports accurately with a professional/polished appearance. Proofread all materials prior to submission for approval and distribution.
Coordinate all aspects of meeting planning, including material preparation, site selection and menu planning as well as selected pre and post meeting support activities.
Organize department, inter-department, and customer meetings and events for supported leaders.
Serve as a liaison between the leaders and various corporate and regional staff as well as any applicants, customers and vendors in a courteous, cooperative and professional manner.
Assist staff with various inter-departmental requests, communications and processes.
Support other executives as required
Perform other duties as assigned
Qualification
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Required
High School Diploma is required.
Three (3) years’ experience as an Administrative assistant supporting Sr. Leaders is required.
Excellent organizational and communication skills are required.
High attention to detail is required.
Strong customer and results orientation skills are required.
Ability to handle multiple competing priorities, effectively organize workload to ensure results in a fast-paced environment is required.
Ability to keep confidential highly sensitive information is required.
Strong communication skills, both written and verbal with multiple internal and external stakeholders is required.
Experience using online travel tools and expense reporting tools and software is required.
Effective Microsoft Office skills including MS Word, Excel, Power Point, and Outlook are required.
Preferred
Bachelor’s Degree is preferred.
Experience coordinating and making national and complex international travel arrangements is strongly preferred.
Company
ofi
ofi is a naturally beneficial ingredients and solutions for food and beverages It is a sub-organization of OLAM International.
10,001+ employees
Funding
Current Stage
Late StageTotal Funding
$2.48B2024-03-11Debt Financing· $500M
2022-08-30Debt Financing· $1.98B
Leadership Team
Tejinder Singh Saraon
Managing Director & CEO
Recent News
Food Business News
2024-01-27
Food Business News
2024-01-24
Food Business News
2023-12-08
Company data provided by crunchbase
