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Company

Original Job Post

JLL · 1 week ago

Space Data Management Analyst

Albany, NY

Full-time

Remote

Mid, Senior Level

5+ years exp

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CommercialReal Estate

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Responsibilities

Management and maintenance of Client’s CAFM technology

Quarterly assurance reporting and resolution

Assist in compiling quarterly report data

Analyze quarterly report data to present to Leadership

CAD support for ongoing CAFM maintenance

Space data collection activities

Space data (Category/Type/Unit Code) maintenance

Quality control of project drawings into Owner’s CAFM database

Ongoing maintenance of as-built drawing files

Poly-line and NUM (numbering) file creation

Assignment of room type designation and unit code assignment

Uploading of prepared drawing files to Client’s CAFM database protocols

Provide instructions to peer firms on Client’s drawing management file protocols

Receive prepared AutoCAD files from peer firms, validate drawing files, and take corrective actions required to achieve as-built drawing file preparation

Participate in the establishment and coordination of processes and procedures required to prepare, upload, and maintain drawing files within Client’s CAFM database

Operational support of the Occupancy Planning team

Serve as a single point of contact for consistency and quality control of space data processes and procedures

Manage corporate-wide space data management standards, reporting, and analyses

Development and coordination of the delivery of a quarterly report

Understand the Client portfolio to drive high-level space data management strategies across the portfolio

Ensure consistency in delivery of services by providing training and review of all CAD CAFM deliverables

Issues and presents a quarterly space data management report including supply and capacity information and the status of major space data management initiatives for the portfolio; monthly space allocation data

Monthly Space Data Management project status presentations

Monthly account-specific space data management meetings

Ad-hoc space data analyses

Training, report format guidelines, and other job-related procedures

“Best Practice” improvements to account space data management team

Qualification

Space PlanningCAFM DatabaseAutoCADCommunication SkillsMS Excel

Required

5 to 10 years work experience in occupancy or space planning for corporate clients; or interior office planning, move/project management or related Facilities function in a corporate real estate setting as a vendor or end user

Expertise in operating CAFM database applications (i.e. Archibus, FMS, Manhattan, Tririga or similar)

Proficient in AutoCAD for updating architectural as-built and furniture layouts

Excellent written and verbal communication skills; able to explain complex information in a straightforward manner

Demonstrated intermediate or higher proficiency in MS Excel including pivot tables