200+ applicants

Company

Original Job Post

Linktree · 5 days ago

Executive Assistant and Office Manager

San Francisco, CA

Full-time

Onsite

Mid Level

$85K/yr - $118K/yr

3+ years exp

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Responsibilities

Manage executive calendars, including scheduling meetings, coordinating travel arrangements, and organizing both personal & professional appointments.

Coordinate and support meetings, including preparing agendas, taking minutes, and following up on action items.

Maintain office supplies and equipment, and ensure that the office is clean, organized, and welcoming for employees and visitors.

Coordinate and own the relationship with any facilities vendors, such as cleaners.

Serve as the primary point of contact for internal and external stakeholders.

Coordinate and facilitate internal and external meetings, including booking conference rooms, arranging catering, and preparing meeting materials.

Assist with special projects and initiatives as assigned by the executive team, providing support and ensuring deadlines are met.

Foster a positive and collaborative work environment by building strong relationships with colleagues and stakeholders.

Maintain confidentiality and handle sensitive information with discretion and professionalism.

Assist as required with the planning and execution of company events and team-building activities.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

-5 Years Relevant Industry ExperienceArranging Complex TravelWorking in Different Time ZonesExecutive SupportRunning an OfficeProactive MindsetHighly OrganizedResiliency to Changing EnvironmentsAttention to DetailCollaborativeManage Multiple Competing PrioritiesGoogle SuiteSlackNotion

Required

3 - 5 years of relevant industry experience, including supporting multiple executives.

Experience arranging complex travel, understanding of working in different time zones, executive support and running an office.

Experience with Google Suite, Slack, and Notion (highly regarded but not essential).

Proactive mindset, highly organized, resiliency to changing environments, attention to detail, collaborative, ability to manage multiple competing priorities.

Benefits

An annual wellbeing allowance

100% coverage of monthly premiums for medical, dental, vision, disability, and life insurance

Employer contribution towards retirement

Generous time off for various categories

Employee Stock Option Program

Company

Linktree

Linktree is a company that provides a platform that makes users' online content more discoverable & easy to manage

Founded in 2016

Melbourne, Victoria, AUS

201-500 employees

https://linktr.ee

H1B Sponsorship

Linktree has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (1)

2022 (1)

2021 (1)