191 applicants

Company

Original Job Post

SE Ventures · 3 days ago

Executive Assistant/ Office Manager

Menlo Park, CA

Full-time

Onsite

Entry Level

$100K/yr - $140K/yr

5+ years exp

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Venture Capital and Private Equity Principals

Hiring Manager

Ken Karstedt

Insider Connection @SE Ventures

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Manage calendar, travel arrangements & expense reports

Facilitate smooth communications between executives, internal team members, and external parties

Participate in meetings, take notes, prepare materials, and organize correspondence

Greet visitors, tidy up the office, and manage office supplies

Liaise with building management, coordinate with vendors, and assist in event planning

Be a point of contact for troubleshooting travel and technology issues

Assist in ad hoc project-based work for the Managing Partner

Qualification

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Office managementAdministrative experienceOutlookCalendar managementMicrosoft officeWordExcelPowerpointResource managementDelegationSystems trainingMenlo park officeProblem-solving communication organizationalPositive attitudeTeam playerCuriositySelf-motivatedFriendly demeanorCoupaConcur

Required

Five years of office manager or administrative experience at a VC/PE Fund, Investment Bank or a client facing organization is desirable

Excellent verbal and written communication skills

Expert ability using Outlook for correspondence and calendar management of behalf of the Managing Partner and GPs

Experience using Microsoft Office programs including, but not limited to Teams, Word, Excel and PowerPoint

Strong organizational skills including, but not limited to, the ability to handle multiple demands and assignments and the ability to prioritize tasks effectively and efficiently.

Requires the ability to exercise independent judgment and a high degree of initiative in resolving problems and developing recommendations.

Knows how to leverage resources and delegates effectively

Displays a positive and team first attitude

Exercises considerable discretion and independent judgment and is capable of analyzing complex information requests

Curiosity and self-motivated pursuit of systems training and other skill-building

Friendly and upbeat demeanor

Ability to work from the Menlo Park office 5 days a week, as needed