City Year · 2 days ago

Executive Assistant

Detroit, MI

Full-time

Onsite

Entry, Mid Level

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Responsibilities

Provide excellent administrative support to the Executive Director including maintaining calendars, scheduling meetings, arranging travel, writing meeting minutes, and preparing presentations.

Serve as the primary contact for inquiries to the Executive Director, prioritize requests, and ensure timely and accurate communication.

Plan and prepare for internal and external meetings hosted by the Executive Director, including logistical arrangements and communication.

Support the Executive Director's participation in external community and education boards.

Manage production, collection, editing, and distribution of board meeting materials, oversee board meeting logistics, and support board member engagement activities.

Assist with special projects by conducting research, analyzing data, drafting reports, and preparing presentations.

Coordinate internal meeting and retreat planning, manage vendor relations, and support internal communication processes.

Qualification

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Calendar managementMeeting schedulingTravel arrangementPresentation preparationDraft writingMeeting material managementCommittee coordinationData analysisReport draftingEvent planningCommunicationPrioritizationProblem-solving