47 applicants

Company

Original Job Post

Greenberg Traurig, LLP · 2 days ago

Executive Assistant

Atlanta, GA

Full-time

Onsite

Senior Level

7+ years exp

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Responsibilities

Answers, screens and prioritizes incoming calls (responding to inquiries and client needs)

Monitors high volume of incoming emails (organizes, deletes and responds as instructed by Shareholder)

General document production and word processing, maintaining client files, opening and distributing mail, correspondence, conflicts, intake and client coordination regarding billing

Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Shareholder

Reconciles complex expenses, process reimbursements, and enter time for Shareholder in timely manner

Heavy calendar management. Frequent review of calendar with Shareholder to discuss travel, meetings, and what materials are needed. Updates calendar with deadlines and adjusts as deadlines are modified

Coordinates, compiles, organizes, and prepares materials for meetings and clients

Arranges client meetings, schedules conference calls in multiple time zones

Performs and researches conflict checks on new clients and matters

Drafts/proofreads/revises correspondence, engagement letters and other legal documents

Maintains and updates comprehensive contact information, notifying staff of updates

Follows-up with team members on workflow and deadlines

Maintains electronic and paper filings

Works closely and effectively with other department members to successfully complete projects

Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

FilingWalkingManual dexterityLaw firm experienceComputer proficiencyWindows softwareMicrosoft OfficeComputer skillsSoftware applicationsAttention to detailOrganizational skillsTime managementProblem-solvingInitiativeJudgmentFollow-up skillsInterpersonal skillsCommunication skillsProfessional demeanorSelf-starterConfidentialityCollaborationClient serviceInnovativeTeamwork

Required

High attention to detail, outstanding organizational skills and the ability to manage time effectively

Ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks

Strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills

Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation

Candidate must be a self-starter who can work independently with minimal supervision

Recognize confidential, sensitive, and proprietary information and maintain such information as confidential

Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team

Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help others

Some filing is required and this would entail the ability to bend and lift files up to 20/40 lbs. required, open filing cabinets and bend or stand as necessary

While performing the duties of this job, the employee is occasionally required to walk from work station, to desk or to go to various offices to retrieve assignments. This position may also be sedentary and require the employee to sit for extended periods of time

Requires manual dexterity to dial a telephone, enter data into a computer, handle objects and operate tools

Minimum 7-10 years of experience in a professional environment, preferably in a large law firm setting supporting top-level executives

Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook

Exceptional computer skills with the ability to learn new software applications quickly

Preferred

Bachelor’s Degree or equivalent experience is preferred

Company

Greenberg Traurig, LLP

Glassdoor

3.8

Greenberg Traurig, LLP has more than 2750 attorneys in 47 locations in the United States, Europe and the Middle East, Latin America, and Asia.

Founded in 1967

Albany, New York, USA

1,001-5,000 employees

http://www.gtlaw.com/

H1B Sponsorship

Greenberg Traurig, LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (2)

2022 (5)

2021 (11)

2020 (5)