91 applicants

Company

Original Job Post

National University · 2 days ago

Senior Administrative Coordinator

United States

Part-time, Contract

Remote

Senior Level

$20/hr - $20/hr

3+ years exp

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Responsibilities

Provides executive level support to the office including but not limited to managing an active schedule of appointments; compiling and preparing correspondence; arranging detailed travel plans, itineraries, and agendas; and assembling documents for meetings.

Researches, prioritizes and follows-up on incoming issues and concerns addressed to senior leadership including those of a sensitive or confidential nature. Ensures leadership is well-informed of upcoming commitments and responsibilities and follows-up appropriately.

Oversees deadlines for advance distribution of materials prior to meetings for all relevant materials with participants.

Other duties as assigned, including any swag related duties (shipping, receiving, organizing, etc).

Qualification

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Higher education knowledgeMicrosoft OfficeAdobe Acrobat ProfessionalCRM platformsSchedulingTeamworkRelationship buildingAccountabilityProactivityCommunicationOrganizational skillsTime managementAnalytical skillsAttention to detailIndependenceCooperationProblem-solvingAdaptability

Required

3+ years related administrative support experience in a professional, fast-paced office environment preferred.

Bachelor’s degree in business, Management, Communications, Psychology, or related field preferred.

Ability to participate as an active team member within the Business Unit and organization and work toward a common goal.

Actively seeks opportunities to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.

Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself. Establish and maintain strong positive working relationships with colleagues, faculty, administrators, students, and vendors.

Requires a high degree of professionalism, confidentiality, initiative, and diplomacy in a fast-paced environment. Knowledge and understanding of the higher education environment, highly preferred.

Exceptional organizational and time management skills with the ability to meet multiple deadlines with frequently changing priorities. Strong analytical skills and attention to detail and accuracy.

Advanced training in the Microsoft Office suite (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat Professional and CRM platforms such as Salesforce.

Proven experience providing senior-level administrative support, including organizing and prioritizing tasks and scheduling meetings with strong use of initiative, sound judgment, independent thought and precise attention to detail. Leverage technology solutions to maximize productivity and success.

Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals of constituencies in a diverse community.

Work independently and foster a cooperative spirit within a large and/or small team of diverse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.

Preferred

Knowledge and understanding of the higher education environment, highly preferred.

Some Travel up to 25% Required

Benefits

Comprehensive well-being benefits for you and your family

Company

National University

Glassdoor

3.0

National University is a private, nonprofit university that provides accessible, achievable higher education to adult learners. It is a sub-organization of National University System.

Founded in 1971

La Jolla, California, USA

1,001-5,000 employees