Children's Home Society of Florida · 1 week ago

Administrative Assistant

Lakeland, FL

Full-time

Onsite

Mid Level

3+ years exp

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Responsibilities

Provide diverse administrative support to senior management, including Regional Executive Directors, Vice Presidents of Operations, Corporate and Regional Directors and Development teams.

Compose and/or type letters, memos, reports, etc.

Take dictation, transcribe notes or voice recordings and distribute the minutes of management or Board of Director meetings.

Provide needed administrative support that may include assisting in contract proposals, insurance renewals, fund-raising events, data compilation, budget preparation, meeting preparation, etc.

Coordinate meetings and travel arrangements, reservations, and other accommodations.

Arrange meetings (i.e., Board of Directors, Regional Management Team) including necessary accommodations.

Assist with special projects and Board committee support work as needed.

Provide needed secretarial support such as filing, maintaining records, copying, answering telephones, opening and distributing mail, etc.

Maintain list of Board of Directors or Auxiliary.

May order supplies for the office/facility and track inventory.

May supervise or provide guidance to other administrative staff.

May assist other management team members as directed.

Contribute to a positive, engaging work environment.

Develop a strong knowledge base and stay current on region-related issues and trends.

Participate actively in departmental meetings, training and education, as well as the quality process.

Comply with CHS’s code of conduct, policies, practices, contracts and other legal obligations.

Assist with training other team members and providing back up when necessary.

Pick up projects on the fly; perform other duties as assigned from time to time.

Demonstrate the CHS Common Bond Values in the performance of all job duties.

Qualification

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Secretarial TrainingOperations Experience