56 applicantsPosted by Agency
Ultimate Staffing ยท 1 week ago
Administrative Assistant
Clayton, CA
Full-time
Onsite
Entry Level
$23/hr - $26/hr
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EmploymentHuman Resources
Hiring Manager
Alisa Lopez
Insider Connection @Ultimate Staffing
Responsibilities
Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
Plan, organize, and schedule company meetings in the office, off-site, and via videoconference
Coordinate domestic and international travel arrangements for employees
Maintain filing system, contact database, employee list, and inventory
Order and oversee office supplies and food deliveries for group meetings
Qualification
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Required
Experience as an Administrative Assistant or similar role
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong organizational skills with the ability to prioritize tasks
Excellent communication skills, both written and verbal
Ability to handle sensitive information with confidentiality
Experience managing a multiline phone system
Ability to coordinate travel arrangements
Experience scheduling meetings and maintaining calendars
Attention to detail and problem-solving skills
High school diploma or equivalent
Company
Ultimate Staffing
Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.
Founded in 1994
501-1,000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Marez
Partnership Director
Company data provided by crunchbase
