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Cartera – A Rakuten Company · 1 week ago
Administrative Assistant
Lexington, MA
Full-time
Onsite
Mid Level
3+ years exp
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Responsibilities
Executive Support: Act as the primary point of contact between the executive(s) and internal/external clients. Handle and screen correspondence.
Support to Management: Provide direct administrative support to management and other staff, including assisting with special projects and research as required.
Schedule Management: Manage an active calendar of appointments; plan, coordinate, and ensure the executive's schedule is followed and respected.
Meeting and Event Coordination: Organize and coordinate meetings, including setting up video/conference calls, preparing meeting materials, and taking minutes if needed. Organize meetings/events, including arranging for catering and technical equipment as needed. Schedule internal and external meetings, prepare agendas, reserve conference rooms, perform research as needed.
Travel Arrangements: Plan and coordinate travel itineraries, including flights, accommodations, and ground transportation, ensuring efficient use of the executive’s time.
Document Preparation: Prepare reports, presentations, and briefs. Draft letters and emails on behalf of the executive(s).
Financial Tasks: Assist with expense reports and monitoring of financial activities as required.
Project Management: Lead or assist in light project management for specific initiatives as directed by the executive(s).
Confidentiality: Maintain the highest level of confidentiality regarding company information and sensitive personnel matters.
Communication Management: Handle incoming emails/requests and other communications, greeting clients and visitors, as well as managing email and mail correspondence. Maintain a strong working relationship with other relevant departments and Business Units across Rakuten.
Office Support – Assist the Office Manager with light office work, i.e. lunch/catering set up and delivery, employee events/celebrations
Qualification
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Required
Strong MS Office knowledge, particularly MS Word, Outlook, Excel and PowerPoint
Zoom video conferencing
Three or more years of administrative assistant experience
Preferred
Bachelor’s Degree
Company
Cartera – A Rakuten Company
We make shopping more rewarding. Cartera partners with leading companies who offer their customers loyalty programs.
51-200 employees
H1B Sponsorship
Cartera – A Rakuten Company has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (1)
2022 (3)
2021 (1)
2020 (3)
Funding
Current Stage
Late StageTotal Funding
$37.4MKey Investors
Comvest PartnersDace VenturesFlybridge
2017-01-27Acquired· by Rakuten Rewards
2012-06-05Series D· $12.2M
2011-01-01Series Unknown· $3.6M
Leadership Team
Brian Michon
Chief Technology Officer
Mary Beth Bell
Vice President of Relationship Management
Company data provided by crunchbase
