Mayo Clinic · 1 week ago

Administrative Assistant

Scottsdale, AZ

Full-time

Onsite

Entry Level

$22.02/hr - $29.71/hr

3+ years exp

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Responsibilities

Provides administrative support by performing delegated administrative and clerical duties for the assigned work area(s).

Exhibits confidentiality, flexibility, accountability, and professionalism.

Prioritizes heavy work volume among the various areas according to department demands.

Responsibilities may include transcribing correspondence/documents, maintaining calendars, scheduling meetings, making travel arrangements, processing reimbursements, answering telephones, creating/maintaining web pages and databases/spreadsheets, providing support to projects/activities, preparing reports/meeting agendas/minutes/presentation materials, and maintaining electronic files/records.

Serves as a resource to the institution for department-related needs and questions.

May be responsible for supporting multiple individuals and performing high-priority responsibilities or tasks in a fast-paced environment.

Qualification

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MS OfficeCalendar ManagementVirtual PlatformsProblem-SolvingCustomer ServiceCommunicationRelationship BuildingAttention to DetailPrioritizationProfessionalismThree Years Secretarial Experience

Required

High school diploma or GED equivalent required.

Demonstrated proficiency with general office and organizational skills.

Demonstrated customer service skills and understanding of and adherence to confidentiality policy.

Evidence of effective written and verbal communication skills and ability to establish and maintain effective working relationships.

Demonstrated accuracy and attention to detail with ability to prioritize and handle a variety of tasks simultaneously, including standard office practices and independent composition of letters.

Demonstrates professionalism and mutual respect when interacting with others.

Demonstrated proficiency with MS Office Suite (e.g., Word, Excel, Publisher, Acrobat), including high volume calendar management/scheduling.

Evidence of proficiency with virtual platforms (e.g., Zoom, MS Teams, SharePoint).