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Indiana University Northwest · 1 week ago
Executive Administrative Assistant
Gary, IN
Full-time
Onsite
Entry Level
$50K/yr - $55K/yr
4+ years exp
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E-LearningHigher Education
Insider Connection @Indiana University Northwest
Responsibilities
Responsible for managing administrative and operational support for Enrollment Management and Student Affairs departments.
Works closely with senior administrative staff, prepares briefs, agendas, and correspondence for the Vice Chancellor.
Collaborates with staff and faculty to manage and implement planning and coordination of special programs and events.
Administers budgetary and financial functions of both departments, including maintenance of budgets and expenditures.
Administers department's purchasing and accounts payable functions ensuring compliance with budgetary policies.
Provides administrative support to executives, exercising confidentiality, tact, and diplomacy.
Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.
Manages executive's calendar, meetings, travel, correspondence, and budget.
Acts as a resource for colleagues with less experience; responds to complex inquiries.
Identifies, enhances, and follows specific processes and procedures to maximize business efficiencies.
May perform duties related to maintaining an internal website and/or working with social media.
Qualification
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Required
High school diploma or equivalent (such as HSED or GED)
4 years of relevant experience
Excellent organizational skills
Demonstrates ability to maintain confidential information
Strong verbal communication and listening skills
Excellent collaboration and team building skills
Demonstrates excellent judgment and decision-making skills
Effective conflict management skills
Preferred
Strong interpersonal skills and the ability to handle confidential communications
Ability to develop and maintain a professional, collaborative, and positive spirited environment
Excellent attention to detail
Demonstrates ability to set priorities, manage deadlines, work with diplomacy, poise and efficiency in a highly pressured environment
Extensive experience with calendaring software and Microsoft Office suite
Benefits
Multiple plan options for medical insurance
Dental insurance
Health Savings Account with generous IU contribution
Life insurance, LTD, and AD&D options
Base retirement plan contribution from IU, subject to vesting
Additional supplemental retirement plan options
Tuition benefit for IU classes
10 paid holidays per year
Generous Paid Time Off
Paid Parental Leave
Employee Assistance Program (EAP)
Company
Indiana University Northwest
We are the Region’s University. Indiana University Northwest is the IU campus serving residents of Northwest Indiana and Chicagoland.
501-1,000 employees
Funding
Current Stage
Late StageTotal Funding
$5MKey Investors
U.S. Department of Education
2021-10-20Grant· $5M
Leadership Team
HelenMarie Harmon - Higher Ed Leadership
Founder and Director, STARS Peer Mentor Experience Program
Soraya Santoyo Galán
Human Resources Business Partner
Recent News
2023-10-14
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