Be an early applicantLess than 25 applicants
University of Florida · 1 week ago
Administrative Assistant II
Gainesville, FL
Full-time
Onsite
Mid Level
$22/hr - $24/hr
4+ years exp
Wonder how qualified you are to the job?
Higher Education
Insider Connection @University of Florida
Responsibilities
Provides direct administrative support to the associate vice president for career and integrative partnerships, including acting as a point of contact between the leader and stakeholders for calendar activities, planning coordination, and arrangements.
Creates and maintains records, notes, and workflows for administrative processes, contacts, and follow-up actions.
Prepares reports, presentations, and materials for administrative projects and activities.
Coordinates meetings, programs, and events within the portfolio of career and integrative partnerships leadership through facility reservation and other engagement activities.
Ensures outstanding first impressions for students and all stakeholders by aiding in planning, logistics, attendee follow-up, communications, disbursement, scheduling, and day-of arrangements.
Collaborates with others for facility events, collaborative partnerships, and institutional priority efforts.
Assists with scheduling staff meetings, training sessions, visitor tours, guest activities, and other administrative logistical functions.
Serves as the first point of contact for personnel action in PeopleSoft for units within the portfolio.
Manages general lists of staff schedules, emergency contacts, supplies, and other personnel for inventory functions.
Conducts purchases for the career center and units within the portfolio, as needed.
Provides support to internal controls and reconciliation processes upon delivery of purchase.
Compiles data, conducts research, and formulates recommendations for operational, coordination, and administrative matters.
Attends staff meetings and one-on-one supervision meetings to ensure clear communication with colleagues and supervisors.
Participates in department, division, and university-wide committees.
Tracks, reports, and communicates outcomes of projects to various Center stakeholders including students, alumni, faculty/staff, and employers.
Lives out Center’s values in all aspects of job function.
Qualification
Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.
Required
High school diploma or equivalent
Four years of relevant experience
Preferred
Proven office management, administrative or assistant experience with a customer service-oriented attitude
Ability to solve problems, attention to detail, reliable attendance, and ability to work effectively with the administrative team are essential to this position
Excellent computer skills and knowledge of software applications including Microsoft Office, particularly Word, Excel, and PowerPoint
Excellent written and verbal communication skills with the ability to communicate effectively
Veteran's preference (DD 214 Member Copy 4)
Benefits
Veteran's preference
Company
University of Florida
University of Florida is a public land-grant research university in Gainesville, Florida.
10,001+ employees
H1B Sponsorship
University of Florida has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (230)
2022 (323)
2021 (210)
2020 (170)
Funding
Current Stage
Late StageTotal Funding
$3.35MKey Investors
Parkinson's FoundationARPA-E
2023-07-25Grant· Undisclosed
2023-05-09Grant· $3.04M
2023-03-15Grant· $0.31M
Leadership Team
Sri Kalyanaraman
Co-founder, VR for the Social Good Initiative
Chris Cowen
Senior Vice President and Chief Financial Officer
Recent News
2023-07-31
2023-06-19
Company data provided by crunchbase
