Jobs via eFinancialCareers · 1 week ago

Administrative Assistant

Phoenix, AZ

Full-time

Onsite

Mid Level

3+ years exp

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Responsibilities

Proactive calendar management

Answering and screening phone calls and emails

Scheduling appointments and meetings. Including organizing meeting logistics as applicable

Coordinate travel: Working with internal and external contacts to prepare detailed travel itineraries, coordinate commercial flights, dining, and ground transportation; prepare and process required documentation to travel

Prepare/Process expense reports

Drafting correspondence, reports, and presentation slides

Coordinating and managing special projects

Assisting with the preparation of presentations and documents

Ordering and maintaining office supplies and equipment

Qualification

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Microsoft OfficeConfidential information handlingProject managementCommunicationOrganizationalDetail-orientedMultitaskProfessionalismDependabilityAdministrative experience

Required

Excellent communication and organizational skills

Detail-oriented and able to multitask

Excellent communications skills, including ability to handle confidential issues, and calls/visits from senior management with poise and a strong personal presence

High degree of professionalism and dependability

Demonstrated ability to handle confidential information and work in a fast-paced environment

Proficient in Microsoft Office (Outlook, Word, PPT, Excel)

Demonstrated organizational skills to handle multiple projects

Effective oral and written communication skills

High school diploma or equivalent