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Company

Original Job Post

Wellstar Health System · 1 week ago

Administrative Assistant II

Marietta, GA

Full-time

Onsite

Senior Level

5+ years exp

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Responsibilities

Collect, consolidate, and distribute department statistical data

Prepare documents for presentation and maintain office files

Assist with department budget preparation and distribution

Attend and record minutes at meetings

Assist in various operational duties such as meeting scheduling and ordering supplies

Maintain confidential information and perform job functions independently

Act as the administrative liaison for the operations of the assigned AVP/Executive Director

Oversee office operations to ensure compliance with policies and procedures

Prepare charts, graphs, reports, and presentations

Review and handle incoming correspondence

Organize and manage schedules, documents, and emails

Maintain databases, spreadsheets, and financial/statistical data

Support employee recognition efforts and new employee orientation

Prepare and oversee communication materials

Order office supplies, maintain inventory, and ensure office machines are in working order

Coordinate meeting spaces and arrangements

Monitor and track expense transactions

Assist with routine human resources activities

Qualification

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Calendar managementProofreadingMeeting preparationEvent preparationTranscriptionOffice equipment operationComputer applicationsInformation gatheringInformation reportingEstablishing working relationshipsAnalyzing informationEffective communicationInterpersonal relationshipsProblem-solvingOrganizationPrioritizationWorking under pressure

Required

High School Diploma General or GED General

Minimum 5 years as secretary, administrative assistant, or office coordinator supporting director level or above in healthcare services or business operations

Effective communication skills including telephone, verbal communication, email and written

Effective interpersonal relationships skills

Calendar management, strong organization and coordination skills

Proofread written correspondences and presentations

Meeting and event preparation

Skill in taking and transcribing dictation and in the operation of office equipment

Skill in computer applications

Skill in gathering and reporting information

Ability to handle multiple projects simultaneously and set priorities

Ability to establish and maintain effective working relationships with other employees and the public

Ability to work under pressure, communicate and present information

Ability to read, interpret, and apply hospital and department policies and procedures