University of Central Florida · 1 week ago

Administrative Assistant I

Orlando, FL

Full-time

Hybrid

Entry Level

0+ years exp

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Responsibilities

Responsible for the day-to-day administrative and clerical support of both CCIE Dean's Office.

Responsible for management of the college's record retention efforts for personnel files/records via ViewStar for all staff and faculty.

Create and maintain new, current, and past employee files/records.

Upload employee documentation to shared databases.

Retrieve employee records upon request.

Partner with the CCIE Human Resource Business Center to ensure the accuracy and confidentiality of records.

Manage and retain paper-based and electronic records held within the CCIE Dean's Office to comply with state regulatory developments concerning record retention.

Assist with the coordination, planning, organization, and preparation for activities, luncheons, and special events hosted by the CCIE Dean's Office and areas under the dean’s office umbrella, including set-up, breakdown, check-in, note taking, and additional tasks and/or projects as needed.

Serve as primary point of contact to greet guests, address and route questions about academic programs, services, and provide resources to visitors, students, parents, faculty, staff, and/or community members, who walk into or call CCIE.

Serve as the back-up to support the Dean, Associate Deans, and Assistant Dean in the absence of their administrative support.

Supervise undergraduate student workers.

Coordinate recruitment efforts, hiring, onboarding process, training, and offboarding.

Qualification

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Relevant ExperienceExperience managing front deskComputer skills in ms office suite viewstarUploading documentsCopywritingProblem-solvingOutstanding customer service interpersonal communication organizeMulti-taskingPrioritizing