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Company

Original Job Post

dermani MEDSPA® · 1 week ago

Administrative Assistant

Duluth, GA

Full-time

Onsite

Entry, Mid Level

2+ years exp

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BeautyHealth Care

Insider Connection @dermani MEDSPA®

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Bookkeeping in QuickBooks for multiple locations - allocating transactions and managing chart of accounts

Monthly financial reconciliation in QB and producing P&Ls

Reconciling and paying monthly credit cards

Onboarding all new hires for multiple locations and maintaining employee files

Handling health benefits, renewals, invoicing, and reconciling

Processing bi-weekly payroll

Scheduling preventative maintenance for facilities, coordinating repairs, and managing training facility upkeep

Assisting with franchise events setup

Learning backend of CRM software

Managing evidence for credit card disputes

Coordinating with OSHA compliance company for required documents and visits

Updating and maintaining SDS sheets

Assisting Clinic Directors with client concerns, refunds, and scheduling

Utilizing Excel for numerical tasks and Google Drive for document management

Processing monthly invoices and submitting GA taxes

Qualification

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BookkeepingAccountingHR processesQuickBooksFinancial reconciliationP&LsCredit card reconciliationOnboardingHealth benefits managementPayrollFacility maintenanceEvent coordinationCRM softwareCredit card disputesOSHA complianceDocument managementClient assistanceExcel formulasGoogle DriveInvoice processingTax filingDetail-orientedProblem-solvingMultitaskingCommunicationAssistant WorkApple Mac Products

Required

Very detailed oriented with bookkeeping and some accounting experience

Ability to take on many tasks helping in different departments of the business

Familiar with HR processes for hiring and terminating

Bookkeeping in QuickBooks for multiple locations - allocating transactions and managing chart of accounts

Monthly financial reconciliation in QuickBooks and producing P&Ls

Reconciling and paying monthly credit cards

Onboarding of all new hires for multiple locations. Maintaining employee files

Responsible for health benefits, renewals, invoicing, and reconciling

Bi-weekly payroll

Maintaining upkeep for training facility. Scheduling preventative maintenance for AC, cleaning crew, repairs needed, etc

Assisting with set-up for franchise events

Ability to learn backend of CRM software

Submitting evidence for credit card disputes

Coordinating with our OSHA compliance company for required documents and visits for multiple locations

Collecting and keeping SDS sheets up to date

Assisting Clinic Directors on any requests for assistance with client concerns, refunds, scheduling, etc

Familiar with numbers and or Excel and formulas within them

Familiar with Google Drive functionality

Paying Misc monthly invoices

Submitting monthly GA taxes

Preferred

Minimum of 2 years of clerical/assistant work experience

Familiarity with Apple Mac products

Benefits

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Company

dermani MEDSPA®

We specialize in laser hair removal, photo facials, dermaplaning, microneedling, chemical peels, and injectables at a price that is appealing to everyone.

Founded in 2014

Atlanta, Georgia, USA

51-200 employees