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Southern Company · 1 week ago
Executive Assistant
Atlanta, GA
Full-time
Onsite
Mid, Senior Level
5+ years exp
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Responsibilities
Schedules appointments and maintains calendar for the EVP & CFO and other management roles as required
Performs supporting role in operational support across the organization in three locations.
Coordinates professionally with other executive assistants and others across the Company
Compiles and organizes sensitive data/discovery requests
Opens and reviews executive email/schedule requests/other and takes appropriate action
Handles various confidential legal documents for execution by the executive and others
Anticipates needs and prioritizes meetings or tasks and responds according to the level of priority
Establishes and maintains organized files
Develops and maintains departmental policies and procedures
Schedules internal and external meetings; plans and coordinates logistics for meetings and special events
Coordinates travel arrangements for the SVP as well as other management roles as needed
Coordinates purchasing card activities; reviews and reconciles purchasing card expenses; enters into Oracle for payment processing.
Serves as administrative resource for internal employees; provides information and interpretation of Company policy and procedures; assists in the understanding of and compliance with Company guidelines. Provides administrative support for the organization such as ordering supplies, new employee supplies, coordinating with building services, etc.
Responds to and organizes requests for signatures
Prepares PowerPoint presentations and designs professional documents as needed. Develops standard and ad-hoc reports; analyzes and summarizes data for management use.
Conducts research and compiles data for consideration and presentation to Executive
Communicates with external clients, representing the Company in a professional manner, to assist Executive in building relationships
Develops specific goals and plans to prioritize, organize and accomplish work
Develops strategic meeting occurrences for Executive with direct reports, other executives, and others to maintain relationships and consistent communication
Regularly monitors all common areas to ensure that they are equipped with the necessary supplies
Provides supplemental support as needed during peak periods of operational activity
Communicates concerns for all locations timely and professionally
Qualification
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Required
HS Diploma with 5+ years’ experience or Bachelor’s degree in Business, Office Administration, or other field
Demonstrated ability to handle information in a sensitive and confidential manner
Demonstrated ability to work independently
Ability to be self-directed and take a proactive approach to everyday responsibilities
Ability to interface with diplomacy and tact at all levels, including executives, employees, customers and board of directors
Excellent judgment and demonstrated ability to handle business with a high degree of discretion, confidentiality and diplomacy
Ability to manage and complete multiple high-priority projects and activities with strict time-sensitive deadlines
Ability to prioritize, coordinate and schedule various tasks in a dependable and organized manner with little direction
In-depth understanding of the importance of day-to-day executive itineraries
Superior verbal, written and interpersonal communication skills
Keen sense of responsibility in managing other’s schedules
MS Word - intermediate proficiency
MS PowerPoint - intermediate proficiency
MS Excel - intermediate proficiency
Oracle - intermediate proficiency
Time management skills
Ability to work at a computer
Preferred
7+ years experience supporting a Director or above
Certified Administrative Professional (CAP) with the International Association of Administrative Professions (IAAP) or similar certification
Applicant may possess a combination of equivalent education and work experience.
Company
Southern Company
Southern Company Services, Inc., headquartered in Birmingham, Alabama, is the shared services division of Southern Company.
10,001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$2.8B2024-05-06Post Ipo Debt· $1.3B
2023-02-23Post Ipo Debt· $1.5B
1978-01-13IPO· nyse:SO
Leadership Team
Thomas Fanning
President and CEO
Daniel S. Tucker
Chief Financial Officer
Recent News
2024-05-07
2024-05-06
Company data provided by crunchbase
