165 applicantsPosted by Agency

Company

Original Job Post

IntePros · 1 week ago

Billing/Purchase Order Specialist

Philadelphia, PA

Full-time

Onsite

Entry Level

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ConsultingInformation Technology

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Senior Management

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Responsibilities

Assist in setting up and managing a high volume of purchase orders (POs) with the team

Understand and ensure compliance with billing requirements, including having an associated PO and contract

Learn and utilize internal billing software, with training provided

Ensure system details align with project roadmaps and coordinate with the finance team to close out each month

Support business operations with accounting and financial reporting related to marketing and advertising

Participate in budget planning sessions with various internal teams to support accurate record-keeping

Assist with the preparation of weekly and monthly internal tracking reports

Research invoices, ensure signatures on estimates before processing, manage purchase order, accrual reports, deferred schedules, and forecasts for accurate ledgers

Work with external agency partners and the in-house creative team to ensure accurate bookkeeping and reporting of expenses and planning

Partner with Marcom, Finance, Accounting, Accounts Payable, and Purchasing Departments to align reports and results

Research and lead process improvement and standardization projects by identifying risk areas and recommending improvements

Project management on the implementation of new platforms and tools needed for reporting and dashboards

Support training of new team members on expense management processes

Qualification

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Billing ExperiencePurchase Order ExperienceMarketing BackgroundFinance BackgroundSetting up POsCost ReconciliationExcel ProficiencyIncorta ReportingImplementation of New Programs Attention to DetailProactive Work Ethic Work IndependentlyDeliver on Strict DeadlinesManage Process Changes

Required

Billing and purchase order experience

Marketing and/or Finance background (particularly in billing and accounts payable)

Experience in setting up POs

Comfortable speaking with vendors and reconciling costs

Proficiency in Excel and willingness to learn Incorta for reporting

Strong attention to detail and proactive work ethic

Ability to work independently with minimal guidance, deliver on strict deadlines, and manage process changes and the implementation of new programs

Benefits

Medical

Dental

Vision

Mental health programs

$1,500 per year education and professional certification fund

Company

IntePros

IntePros is a results-oriented recruiting solutions and staffing company that uses our Top Gun Recruiting Engine to attract, recruit, and retain elite IT consultants on behalf of our roster of market-leading clients.

Founded in 1996