38 applicants
University of the Pacific · 1 week ago
Administrative Assistant II
Stockton, CA
Full-time
Onsite
Mid Level
2+ years exp
Wonder how qualified you are to the job?
EducationHigher Education
Hiring Manager
Shreya Hegde
Insider Connection @University of the Pacific
Responsibilities
Serves as key contact for the office by greeting guests, answering phones and emails, managing requests for information, and determining methods and priority for responding.
Friendly and can-do attitude conducting daily operational tasks while collaborating on a wide range of projects and time sensitive assignments.
Coordinates and maintains daily activities for the President including office activities and space use and may provide scheduling support for the President and Board of Regents, including in house and external meetings.
Coordinates office catering requests, and may support other sponsored events, including coordination of invitations and attendee tracking, ensuring things run smoothly.
Responsible for office supply ordering, inventory management, and basic functioning of the office including maintaining files and records in paper or electronic form.
Conducts financial tasks and may be responsible for some financial processes including ProCard related duties.
Serves as back up to the Executive Assistant to the President.
May process and synthesize documents in preparation for meetings and engagements.
May coordinate student workers.
Contributes to the overall success of the President’s Office and the University by performing all other duties and responsibilities as assigned while contributing to a highly energetic and creative approach to team needs and activities.
Qualification
Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.
Required
Two (2) years' post High School education
Two (2) years' experience in providing senior executive level support
Preferred
Bachelor's Degree
Three (3) years of experience providing senior level administrative support
Demonstrated ability to multi-task, organize resources and establish priorities in a fast-paced, demanding environment
Proven record providing excellent customer service
Ability to work effectively with minimum supervision
Demonstrated mid-advance level experience using MS Office suite, including executive level of calendaring in Outlook
Experience exercising discretion and maintaining confidentiality
Experience and sensitivity in working with people of diverse backgrounds and cultures
Demonstrated experience in advancing social justice, equity, and inclusion in a university setting
Ability to engage and integrate culturally responsive practices and knowledge in their work
Company
University of the Pacific
University of the Pacific is a private university dedicated to providing students with opportunities in the fastest-growing industries.
1,001-5,000 employees
H1B Sponsorship
University of the Pacific has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (5)
2022 (10)
2021 (9)
2020 (10)
Funding
Current Stage
Late StageLeadership Team
Wesley Yourth
Deputy Director of Athletics - Chief Operating Officer
Cari Keller
Director of HR Partner Services
Company data provided by crunchbase
