200+ applicants

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Company

Original Job Post

Public Health Institute · 1 week ago

Administrative Coordinator

United States

Full-time

Remote

Mid, Senior Level

$63K/yr - $90K/yr

5+ years exp

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H1B Sponsorship

Comp. & Benefits

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Responsibilities

Acts as contact and liaison with Public Health Institute Human Resources team on selected matters such as Benefits Administration, Leaves of Absence, Payroll, Telecommute, Separations, and Recruitment

Follows prescribed processes for informing employees about workplace safety and injury prevention, reports injury incidents and ergonomics

Assists with assigned recruitment activities to ensure compliance with organizational policies and reporting of recruitment activities

Assists new hires with on-boarding, orientation, documentation for compliance and employee system setup

Records and maintains data for each employee in the database and file paperwork in a timely manner. Ensure files are organized, processed, and maintained

Assists in processing employee separations and changes

Assists in annual performance evaluation and telecommute agreement processes

Creates and maintains Standard Operating Procedures for all processes

Maintains and updates monthly program’s contact lists, organizational chart and responds to phone and e-mail requests in a prompt and courteous manner

Acts as first contact to respond to various employee inquiries or refers employees to the appropriate team

Partners with COG IT Operations to ensure employees’ profiles are up to date and name changes are processed accurately

Assists with notifying employees regarding timesheets allocation changes and provides support for timesheet assistance. Ensures timesheet reminder emails are sent bi-weekly to all employees

Serves as a backup to the Manager of Program Administration in day-to-day responsibilities for cross coverage

Updates and maintains COG Intranet and LinkedIn profiles, including but not limited to creating announcements, news, and flyers

Assists and contributes to employee engagement and morale; active participation in COG social activities

Assists and maintains COG HR calendars, tracking reports, forms, and completes administrative paperwork

Assists with special projects

Performs other duties as assigned

Qualification

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Administrative experienceHR experienceRecruitmentHiring processesMicrosoft Office SuiteInternet researchProject managementProblem-solvingHard-workingTeamworkTime managementCommunicationInterpersonal skillsEmotional intelligenceCustomer serviceAttention to detailFlexibilityResourcefulnessProactiveRelationship buildingConfidentialityDiscretionJudgmentHuman Resources Employment LawFederal Employment LawWorkplace Legal Requirements

Required

5 years of administrative or relevant experience including at least 1 year of HR experience

Associate degree, or substitute with two additional years of relevant work experience

Knowledge of basic human resources functions, policies, and procedures

Experience with recruitment and hiring processes

Ability to organize and coordinate large volume of files and meet deadlines

Intermediate to advanced user skills in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Visio, and Adobe Acrobat) and internet use for research

Ability to work as a team and independently, handling multiple tasks simultaneously

Ability to be responsive and manage multiple projects and timelines appropriately

Excellent planning, strong organization, and time management skills

Excellent oral and written communication skills, including a good telephone manner

Effective interpersonal skills and emotional intelligence

Strong customer service values and the ability to incorporate an exceptional level of customer service in all policies, procedures, and practices

Attention to detail, flexibility, resourcefulness, and creative problem-solving skills

Proactive approach to asking questions and raising concerns

Ability to build and maintain positive working relationships with employees and internal/external partners

Ability to maintain confidentiality in all aspects and exercise proper discretion and judgment

Preferred

2 or more years of Human Resources related work experience preferred

Knowledge of California and Federal employment and workplace legal requirements is preferred

Company

Public Health Institute

Public Health Institute offers programs and services that aim to promote health, well-being, and quality of life

Founded in 1964

Washington, District of Columbia, USA

501-1,000 employees

http://www.phi.org

H1B Sponsorship

Public Health Institute has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (2)

2022 (2)