176 applicants
Tufts University · 1 week ago
Administrative Assistant
Medford, MA
Full-time
Onsite
Mid Level
3+ years exp
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Responsibilities
Provides advanced level administrative support for the department
Oversees daily operation of office; track status on ongoing matters and follow up as required
Evaluates workflow and reallocates resources and/or redesigns processes to meet office needs and customer service
Hires and trains students and/or temporary workers
Provides direction and guidance to office staff and provides feedback on their work performance
May process employment actions including hire, separation, and change transactions.
Oversees and evaluates office automation and information technology needs
Schedules appointments and maintains a complex calendar
Serves in a highly visible capacity as resource for department including frequent interactions with internal and external customers; communicates on behalf of managers to explain or disseminate information
Triages phone calls and prioritizes mail; briefs faculty or managers on issues needing immediate attention
Explains and enforces department policies and procedures
Researches and resolves customer problems and concerns
Escalates emergencies, and other time sensitive issues
Prepares, facilitates and manages highly confidential communications and information
Prepares and drafts letters, memos, reports, brochures, newsletters and other material for department
Proofreads and edits documents
Designs graphics and layout for brochures, presentations and other materials
Gathers data, conducts research and organizes information
Creates and maintains spreadsheets and databases and prepares reports, tables and charts.
Drafts reports or summaries on specific subject area.
Assist in planning events including identifying topics, activities and/or speakers
Plans dates, design invitations, determines venue, coordinates materials, audio visual or other set-up needs
Contact speakers or presenters, arranges for payment or honorarium
Assists with plans for marketing and publicity
Coordinates logistics on-site during event or program
Coordinates and serves on committees including collecting agenda items, preparing and disseminating agendas, preparing minutes
Tracks and follows up on action items for committees or project members
Develops and tracks database of students, study participants or other constituents
Drafts program materials or brochures
Updates web information and drafts content for posting
Troubleshoots problems: refers complex questions or concerns to the correct individual
Qualification
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Required
Typically a high school diploma/GED and 5+ years of administrative experience OR a bachelor's degree and 3+ years of experience.
Requires advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge.
In addition knowledge of budgets and excellent organizational and interpersonal skills.
Preferred
Strong communications skills, including ability to write in a clear and concise manner.
Company
Tufts University
With four campuses in Massachusetts, Tufts is a research university committed to helping students and faculty generate bold ideas, innovate, and become active citizens of the world.
10,001+ employees
H1B Sponsorship
Tufts University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (78)
2022 (78)
2021 (61)
2020 (50)
Funding
Current Stage
Late StageLeadership Team
Daniel Graham
Music Production Club (Co-Founder)
João Ribeiro
Federalist Society Chapter, Co-President & Co-Founder
Recent News
Boston Business Journal
2023-06-30
2023-05-31
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