Lumen Technologies · 6 days ago

Administrative Assistant

United States

Full-time

Remote

Senior Level

$46K/yr - $72K/yr

5+ years exp

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Responsibilities

Assembles and analyzes information, prepares reports, manuals, agendas, correspondences and memoranda.

Coordinates activities across departments and possibly business units.

Acting on own initiative, this position will perform administrative support for a senior executive in a fast-paced, demanding environment.

Utilizes critical thinking skills and a thorough knowledge of the business and organization to prioritize advanced level executive administrative work.

Accurately and professionally handles multiple simultaneous high priority issues.

Drives priorities and critical items through task lists and manages short-term and long-term schedules.

Coordinates activities across departments.

Ensures cross training of other administrative staff for back up support.

Organizes and maintains calendars- arranging, coordinating and prioritizing scheduling and logistics.

Accurately and professionally handles multiple simultaneous high priority tasks.

Accurately and efficiently conducts normal administrative tasks such as processing expense reports, invoice processing, supply orders, meal arrangements, office files, etc. and uses general office equipment.

Provides professional visitor greeting, telephone and email coverage – accurate message taking, redirecting calls and emails with warm hand offs where appropriate, and resolving routine and non-routine inquiries.

Other duties as required.

Qualification

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Executive supportTeam supportMS OfficeZoomSAPConcurTravel arrangementsProblem-solvingHard-workingConfidentialityCommunicationJudgementResourcefulnessComposure