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Berkeley Lab · 5 days ago
Administrative Assistant III
Berkeley, CA
Full-time
Onsite
Entry, Mid Level
$31.12/hr - $41.69/hr
6+ years exp
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Research Services
Insider Connection @Berkeley Lab
Responsibilities
Independently provide advanced-level administrative support to the Health & Safety Department, including maintaining electronic calendaring, monitoring off-site notifications, and overseeing document logs.
Support recruitment activities by scheduling interviews and communications.
Assist various safety coordinators with scheduling, meeting minutes, maintenance requests, and general customer support.
Provide administrative support to the Division’s Training Program, including instructor and conference room support, scheduling, and file maintenance.
Manage administrative requests through the EHS Administrative Help Desk application.
Handle mail and package reception, office supplies, and copier/printer consumables.
Support staff on-boarding and off-boarding procedures.
Use advanced computer skills for correspondence, documents, reports, and filing.
Provide backup for various administrative tasks and communicate effectively with internal and external contacts.
Interact with EHS administrative staff in meetings and on teams for process improvement.
Qualification
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Required
Minimum six years of relevant administrative and clerical experience, with the ability to work under minimal supervision.
Proven experience in independently managing a wide range of administrative tasks in a dynamic environment.
Excellent customer service skills, especially in complex organizations, including excellent verbal and written communication skills for effective interaction with a wide range of personnel.
Ability to analyze and address customer, operational, and administrative needs to meet deadlines and milestones.
Advanced computer skills in Microsoft Word, Excel, PowerPoint, Google Suite, Smartsheet, Zoom, and other necessary software; proficient in Internet research.
Ability to quickly learn administrative support policies and systems (DOE, UC, LBNL, FMS, Cognos).
High attention to detail and accuracy in work products.
Ability to remain calm, exercise sound judgment, and handle sensitive issues discreetly.
Willingness to work occasional overtime.
Capability to meet the physical requirements of the position, including sitting and performing computer-related tasks for up to 8 hours per day.
Preferred
Associate's Degree.
Familiarity with DOE, UC, and LBNL administrative policies and systems (FMS, Cognos).
Valid California Driver’s License and ability to drive a government vehicle.
Benefits
Health and Welfare Programs
Retirement Program
Outstanding Development Opportunities
Company
Berkeley Lab
Berkeley Lab is a national laboratory that creates advanced new tools for scientific discovery.
1,001-5,000 employees
H1B Sponsorship
Berkeley Lab has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (111)
2022 (148)
2021 (162)
2020 (126)
Funding
Current Stage
Late StageLeadership Team
Sarah Lindley
Postdoctoral Scholar
Recent News
Berkeley Lab News Center (.gov)
2024-04-25
Berkeley Lab News Center (.gov)
2024-04-25
Interesting Engineering
2024-04-25
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