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Company

Original Job Post

Inframark · 1 week ago

Administrative Assistant II

Elkton, MD

Full-time

Onsite

Entry, Mid Level

2+ years exp

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InfrastructureTransportation

H1B Sponsorship

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Responsibilities

Manages the workflow of a specific department or team.

Answers and directs phone calls, including distribution of off-hours messages.

Assists and directs all guests, clients and customers for meetings, appointments and service.

Performs general office support duties including: copying, filing, mailing and faxing; maintaining office directories and filing systems; managing office supplies. May also perform support tasks related to customer service, finance and human resources as needed.

Schedules meetings, books conference rooms and assists in meeting support. Initiates action items from manager’s meeting notes and distributes accordingly.

Prepares basic correspondence (email, letter, etc.) as directed by manager and appropriate team members

Coordinates catering for events.

Assists manager with special projects as needed.

Other duties as assigned (region specific).

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Microsoft Office proficiencyWorking knowledge of ConcurExpense tracking use Lync learn CMMSCADHansenAdvanced math skillsWorking knowledge of post office protocolBulk mail processingWork order systemsAccounting functionsPayrollPurchasingMonth-end closeFollows company policiesManages multiple tasksCommunicates clearlyMaintains composureCollaborates with othersAsks for feedbackPays attention to detailIdentifies problemsSolves problemsChecks work qualityShares suggestionsWorks independentlyTakes projects to completionDemonstrates flexibilityDemonstrates positive attitude

Required

High School Diploma or GED and 2-3 years related experience

Intermediate proficiency with Microsoft Office applications & internet

Working knowledge of Concur & expense tracking

Ability to use Lync

Ability to learn CMMS, CAD & Hansen (may vary)

Advanced math skills including debits & credits

Working knowledge of post office protocol, bulk mail processing, work order systems & handling

Working knowledge of accounting functions including payroll, purchasing and month-end close

Communicates clearly & professionally

Contributes to a positive internal & external customer experience

Maintains composure in challenging situations

Collaborates with others

Asks for constructive feedback

Pays attention to detail

Identifies & solves problems

Escalates issues accordingly

Checks work for quality

Shares suggestions to improve quality & productivity

Works independently with minimal supervision

Takes projects to completion

Follows all company policies & SOPs

Manages multiple tasks

Demonstrates flexibility in workflow & scheduling

Demonstrates a positive attitude

Acts in accordance with company vision, mission & values

Takes accountability for own performance

Willing to take on additional assignments

Seeks out opportunities for development

Company

Inframark

Inframark is an Water Infrastructure Operations and Infrastructure Management Services.

Founded in 1974

Horsham, Pennsylvania, USA

1,001-5,000 employees

https://www.inframark.com/

H1B Sponsorship

Inframark has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (1)

2022 (1)

2021 (1)

2020 (1)