myGwork - LGBTQ+ Business Community · 1 week ago

Executive Assistant

Jacksonville, FL

Full-time

Onsite

Entry Level

3+ years exp

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Responsibilities

Communicate on behalf of the executive both internally and externally as needed. May interpret and communicate executive intent to other employees.

Makes high-level contacts of a sensitive nature inside and outside the company.

Exercises independent judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.

Remains knowledgeable of corporate policy. Often functions as the SME for the executive and team to interpret and apply corporate policy.

Prepare, distribute, and maintain files related to executive as needed.

Edit and review materials and communications on behalf of executive ensuring appropriate clarity, grammar.

May work on problems of diverse scope where analysis of data requires evaluation of identifiable factors.

Maintain executive(s) calendars – coordinating and scheduling meetings across multiple time zones.

May coordinate complex domestic and international travel arrangements.

Requires 3-5 years professional experience working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dignitaries (an advanced degree can be substituted for years of experience).

May act as delegate for the executive(s) for routine items such as purchase orders, requisitions, and other internal systems.

Monitor office supply inventory and reorders as needed.

Other related duties assigned as needed.

Qualification

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MS OfficeCalendar ManagementOrganizationalCommunicationInterpersonalProblem-SolvingDiscretionConfidentiality