Jobot · 1 week ago

Executive Assistant

Roseville, CA

Full-time

Onsite

Senior Level

$75K/yr - $80K/yr

5+ years exp

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Responsibilities

Managing and maintaining executive calendars, including scheduling appointments, meetings, and events.

Providing comprehensive support to our executive team, including preparing reports, handling correspondence, and managing special projects.

Utilizing excellent communication skills to liaise with various departments, stakeholders, and clients.

Demonstrating superior organizational skills to manage multiple tasks and meet deadlines in a fast-paced environment.

Coordinating meetings, including arranging logistics, preparing materials, and taking minutes.

Ensuring the confidentiality of sensitive information and managing confidentiality protocols.

Managing executive emails, including sorting, prioritizing, and responding to emails on behalf of the executive team.

Assisting in the preparation and editing of presentations and documents.

Coordinating travel arrangements and itineraries for the executive team.

Performing other administrative tasks as needed.

Qualification

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Calendar managementExecutive supportConfidentiality managementEmail managementMicrosoft Office SuiteCommunicationOrganizationProblem-solvingAttention to detail

Required

A minimum of 5 years of experience as an Executive Assistant or in a similar role.

Proficiency in calendar management, executive support, communication, organization, meeting coordination, confidentiality management, and email management.

Exceptional communication skills, both written and verbal.

Strong organizational skills with the ability to manage multiple tasks and meet deadlines.

Proven experience in handling confidential information with discretion.

Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

High level of professionalism and ability to interact with individuals at all levels of the organization.

Ability to work independently and as part of a team.

Excellent problem-solving skills and attention to detail.