Dexian · 2 days ago

Executive Administrative Assistant

Jersey City, NJ

Full-time

Onsite

Senior Level

5+ years exp

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ConsultingHuman Resources

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Hiring Manager

Courtney Jones

Insider Connection @Dexian

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Maintain complex and detailed calendars

Screen incoming calls and determine priority levels

Manage coordination of meetings, both internal and external

Arrange complicated domestic and international travel

Organize internal and external events, including catering and transportation

Process invoices and T&E expense claims for team members

Assist with staff on-boarding and off-boarding procedures

Produce high-quality emails and messages for all levels of the organization

Maintain department documents and organizational charts

Handle regular activities without prompting and address issues in advance

Assist in editing spreadsheets and presentations for client meetings

Qualification

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Executive Administrative ExperienceFinancial ServicesCalendar ManagementConcurT&E ExpenseMicrosoft OfficeOutlookZoomProblem-SolvingHard Working Telephone EtiquetteTact Judgment Interpersonal CommunicationWritten CommunicationOral CommunicationCollege degree