LHH · 1 week ago

Project Coordinator

San Francisco, CA

Full-time

Onsite

Entry Level

$25/hr - $28/hr

1+ years exp

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Responsibilities

Schedule and Coordinate Logistics: Organized logistics for both in-person and virtual meetings, ensuring all necessary arrangements are made, including venue booking, technology setup, and participant notifications.

Disseminate Project Information: Communicated project updates and critical information to partners and stakeholders, ensuring everyone is informed and aligned on project goals and progress.

Document Meetings: Recorded detailed meeting minutes, action items, and summaries to maintain clear and accurate records of discussions and decisions.

Assist with Event Planning: Supported event planning by coordinating venues, setting up audio/visual equipment, and preparing printed materials, ensuring seamless execution of events.

Manage Data and Create Reports: Compiled data and created Excel charts to generate comprehensive reports for project analysis and presentation purposes.

Prepare Informational Materials: Developed and distributed informational materials to stakeholders and the public, enhancing project visibility and understanding.

Track Project Scope, Budget, and Schedule: Monitored project scope, budget, and schedule to ensure projects stayed on track and within allocated resources.

Conduct Project-Related Research: Performed research related to project needs, providing valuable insights and information to support project decisions.

Coordinate Digital Platforms: Managed digital platforms and databases, ensuring efficient storage, access, and dissemination of project information.

Assist in Project Proposals: Assisted in coordinating, tracking, and writing project proposals, contributing to successful project bids and funding opportunities.

Track Project Activities and Deadlines: Monitored and tracked all project activities and deadlines, ensuring timely completion of tasks and milestones.

Provide General Staff Support: Supported staff by maintaining office operations, managing schedules, and coordinating administrative tasks to ensure smooth workflow.

Manage Staffing Schedules: Coordinated staffing schedules to ensure optimal allocation of human resources for project needs.

Coordinate Invoicing and Expenses: Handled invoicing and expense tracking to maintain accurate financial records and support budget management.

Provide Administrative Support: Delivered comprehensive administrative support, including managing communications, organizing documents, and assisting with various office duties.

Qualification

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Microsoft OfficeData ManagementExcelEvent PlanningProblem-SolvingHard WorkingScheduling

Required

Bachelor’s degree with an interest in transportation, community/regional planning, natural resource management, renewable energy, environmental/public policy issues, air quality, public involvement, conflict resolution, peacebuilding, or mediation.