Caltech · 3 days ago

Grant Manager

Pasadena, CA

Full-time

Hybrid

Mid Level

$92K/yr - $109K/yr

4+ years exp

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Responsibilities

Assist faculty in applying for new or continued support.

Review/prepare non-scientific portions of proposals including budget development, recommending corrections to proposal and budgets, and identifying administrative issues requiring further review.

Manage spending of large/complex accounts to ensure conformance to regulations, application deadlines, agency reports, award-related requests, etc. Approve P-card expenditures for assigned research groups.

Develop and generate periodic reports on status of research and discretionary accounts, including summary and detailed expenditures and available balances. Advise faculty on potential recommendations for corrective action.

Prepare financial projections for principal investigators with emphasis on preventing overspending.

Interact with funding agencies and project accounting on award administration matters, including delinquent financial status reports and award closures.

Generate paperwork relating to grant maintenance, i.e., equipment, travel, special requests. Review and administer award account balances, expiration dates, and major changes in budgets.

Advise faculty on funding possibilities, Federal or private.

Inform Division Operations Officer and/or Chair of any spending not in conformance with Division/Institute policies.

Assist with space surveys, effort reporting, and other grants-related activities.

Other duties as assigned.

Qualification

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Grant ManagementFederal FundingProject ManagementSolution ImplementationProblem-SolvingHard WorkingWell-OrganizedInterpersonal SkillsCustomer Service-OrientedDiplomacy SkillsGrants ManagementFinancial Data AnalysisOracle OBISub-awardsFellowshipCIRM

Required

Bachelor’s degree or equivalent.

Minimum of 4 years of relevant experience in an academic or research-intensive environment, working with pre-award and post-award activities for grants and contracts, especially federal (NIH, NSF, DoD) funding mechanisms.

Must be well-organized, able to work independently yet interact well with grants management team and administrative groups within the Division and Institute.

Customer service-oriented with excellent diplomacy skills.

Ability to successfully complete multiple complex projects with competing or overlapping deadlines.

Considerable judgment and initiative are required in resolving problems and making recommendations. Must be able to identify and implement solutions to highly complex problems.