82 applicantsPosted by Agency
This job has closed.
Wollborg Michelson Recruiting ยท 5 days ago
Administrative Assistant
Oakland, CA
Contract
Onsite
Entry Level
$32.93/hr - $32.93/hr
4+ years exp
Wonder how qualified you are to the job?
Maximize your interview chancesHuman ResourcesStaffing Agency
Insider Connection @Wollborg Michelson Recruiting
Responsibilities
Manage ordering supplies, tracking orders, place orders through various platforms, sorting mail, office equipment upkeep, in addition to managing files, documentation, and reports.
Provide comprehensive administrative support to the Vehicle Systems Engineering (VSE) staff, ensuring smooth operations within the Vehicle Engineering Group.
Manage supply ordering and procurement, assisting engineers with placing orders through platforms like Amazon, using the Employee Connect 'Financials Supply Chain.'
Check and manage the delivery of packages at the designated area for timely distribution to the VSE Department or specific engineers.
Engage in specific VSE bulletin publication and distribution.
File Subsystem Repair reports with access to the Vehicle Engineering Drive, run weekly ECP reports through the DMS 40FA Project system, and assist with DMS correspondence as needed.
File hard copy documentation when required and run RFM's for the office to ensure maintenance and service requests are processed efficiently.
Serve as a key communication link within the department and with other departments, facilitating the provision of services and processing necessary paperwork.
Manage internal logistics such as sorting mail, maintaining printers, and general office upkeep.
Assist staff in a variety of professional and administrative duties.
Provide independent administrative work to support the business operations.
Provide recommendations based on significant knowledge of the department's professional objectives and activities.
Confer with user departments for request or provision of services.
Process appropriate paperwork/forms related to services.
Use specialized knowledge to independently respond to inquiries received from vendors, customers, and other department personnel.
Monitor office processes/activities; process personnel and payroll transactions requiring qualitative or technical review; prepare written and statistical reports as requested.
Organize and maintain various files, types of correspondence, reports, and forms from drafts, notes, or briefs.
Proofread and check typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations.
Input information into an on-line computer system; operate standard office equipment.
Direct the work of clerical support staff on a project or day-to-day basis.
Qualification
Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.
Required
Possession of a high school diploma, GED or recognized equivalent.
Four (4) years of clerical/administrative or office assistance experience which will have provided familiarity with subject departments concepts and terminology.
Knowledge of principles and practices of administrative/clerical support for the day-to-day operations of a function or department.
Office management practices and procedures including the operation of standard office equipment.
Correct English usage, including spelling, grammar, and punctuation.
Basic business data processing principles and the use of on-line computer equipment.
Preparing clear and concise written reports and correspondence.
Researching and summarizing various matters.
Reading and interpreting rules, policies, and procedures.
Composing routine correspondence from brief instructions.
Using initiative and sound independent judgment within established guidelines.
Establishing and maintaining effective working relationships with those contacted in the course of the work.
Operating standard office equipment including a word processor and an on-line computer system.
Typing accurately at a rate of 50 words per minute from printed copy.
Making accurate arithmetical calculations.
Maintaining accurate records and files.
Company
Wollborg Michelson Recruiting
Wollborg Michelson Recruiting is a staffing and recruiting company that offers placement solutions.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase
