58 applicants

Company

Original Job Post

L3Harris Technologies · 4 days ago

Program Administrative Assistant

Palm Bay, FL

Full-time

Onsite

Mid, Senior Level

6+ years exp

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Responsibilities

Assist with the preparation of reports, spreadsheets, letters, memoranda, agendas, and schedules; collate and prepare materials for internal and customer meetings

Lead preparation for onsite meetings and catering

Coordinate and track workspace assignments, ensure spaces are prepared for office moves and new hires

Proactively engage client group to ensure upcoming events and priorities are understood

Ensure consistency and collaboration amongst other administrators/teams

Coordinate with security personnel to ensure clearances and facilities are suitable for the meeting purpose

Create/manage Excel spreadsheets, PowerPoint, reports, and action item logs

Maintain calendars; schedule and coordinate meetings, events, interviews, and appointments; reserve conference rooms

Answer a high volume of phone calls, screen and route calls, and assist callers with inquiries

Arrange travel itineraries and assist with timely submission of expense reports

Manage office supply inventory and process office supply orders

Receive/Deliver messages, packages, mail, and paperwork

Maintain the organizational chart and telephone directory for the departments and programs

Accurately document meetings and publish meeting minutes

Process Purchase Orders for contingent workers

Perform other tasks and assignments as needed

Work closely with Security and IT teams to conduct media transfers between different Information Systems (IS)

Process overtime requests for program team members

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Post-Secondary DegreeMicrosoft OfficeProject managementSpace planningStaffing/workforce managementCommunicationProblem-solvingInterpersonalTeam collaborationOrganizationResourcefulnessAttention to detailInitiativeFlexibility

Required

High School Diploma or equivalent

Minimum of 6 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience

Preferred

Advanced proficiency with Microsoft Office suite of tools including PowerPoint, Word, Excel, Outlook, and SharePoint

Excellent communication skills, strong judgment/problem-solving skills, interpersonal skills, and team collaboration

Well organized, resourceful, multi-tasker, attention to detail, ability to anticipate assistance needs and take initiative

Flexibility in the face of changing priorities and the ability to interact positively with executives, managers, customers, and other administrators

Effectively handle multiple simultaneous projects

Willing to work some occasional extended hours as needed

Previous experience with space planning

Prior experience with Staffing/Workforce Management tools

Company

L3Harris Technologies

Glassdoor

3.7

L3Harris Technologies is the Trusted Disruptor in the defense industry.

Founded in 2019

Melbourne, Florida, USA

10,001+ employees

https://www.l3harris.com/

H1B Sponsorship

L3Harris Technologies has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (6)

2022 (3)

2021 (4)

2020 (6)