Aqua · 3 days ago

Administrative Assistant II

Valley, PA

Full-time

Onsite

Mid, Senior Level

5+ years exp

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Business DevelopmentCustomer Service

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Responsibilities

Oversees general office coordination.

Maintains assigned managers’ calendar coordinating workflow and meetings.

Answers telephones, responds to callers, takes messages and/or transfers to the appropriate staff.

Files and retrieves organizational documents, records, and reports.

Coordinates and manages office services, e.g., housekeeping, copier maintenance, etc.

Purchases and maintains office supplies and inventory.

Prepares and processes purchase orders (PO), receives against open PO’s, reviews open PO’s and Received not Invoiced reports and follows up on lagging data, works with Accounts Payable to resolve issues, including vendor non-payment concerns.

Supports Capital Program by providing financial information to managers and funding substitution forms.

Coordinates, organizes, and supports group meetings logistics.

Support managers with inventory control program

Prepare Microsoft PowerPoint slides and organize decks with minimal guidance of format, graphic creation, and version control.

Creates and modifies documents, reports, memos, and letters using Microsoft Applications.

Conducts research, compiles data, and prepares papers for management as requested.

Performs other duties as assigned, responsibilities in the office can change and tasks must be completed to operate the business effectively.

Qualification

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General office responsibilitiesMicrosoft applicationsCommercial financial softwareStandard office equipmentWorking on multiple projectsCustomer serviceOrganizational skillsAttention to detailAnalytical skillsProblem-solvingCommunication skills work under pressureAdaptabilityTeam player