200+ applicants

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Company

Original Job Post

Microsoft · 1 week ago

Executive Administrative Assistant

Redmond, WA

Contract

Onsite

Senior Level

$45/hr - $51/hr

10+ years exp

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Responsibilities

Provide highly complex calendar support for the GM of MSA Global Marketing with attention to detail, accuracy, and timeliness.

Coordinate meeting responsibilities (could include logistics, action items, note-taking, assist in preparing content, etc.).

Manage domestic and international travel scheduling end-to-end including the proactive anticipation of logistics and itineraries.

Manage end-to-end logistics for GM’s team meetings and offsites, which could include agenda management, meeting logistics (booking space and catering), and material preparation.

Manage and reconcile expense reports for the GM and Interim approver for Leadership Team.

Understanding the teams’ budget and work with Business Manager to keep Team on budget.

Manage special projects, as agreed with manager(s).

Maintain org charts / email distribution lists / aliases.

Act as the point of contact to meet facility needs for the team.

Maintain administrative processes that reduce redundancy and improve accuracy, while achieving organizational objectives.

Maintain an advanced degree of confidentiality along with excellent judgement, discretion, and a high degree of maturity/professionalism.

Apply judgment with a full understanding of urgency and priorities of your leaders, routinely needing to multi-task with little to no direction.

Management of the team’s Headcount Tracking and NTE movement including opening requisitions and onboarding New Hires.

Knowledge of Microsoft internal policies and business practices.

Provide general team support (team is mostly based across the U.S., with other locations in EMEA, AU, APAC).

Work closely and collaboratively with the other business administrators within MSA and across Microsoft.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Executive supportMicrosoft Office proficiencyFast-paced environment operationProblem-solvingTime managementConfidentiality maintenanceCommunication abilityUrgency reactionRelationship buildingCollaborationAttention to detailProactive awareness

Required

10+ years of experience working with Executive level managers in an administrative role.

Strong planning, organizational, time management, and problem-solving skills.

Maintain the confidentiality of highly sensitive material with tact and professionalism.

Highly effective communication ability, both written and verbal.

Ability to react with appropriate urgency to situations and requests.

Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization.

Proficiency with Microsoft productivity software including Outlook, all Office suite programs, SharePoint, One Note, Teams, as well as Employee Central, MS Space, My Order, etc.

Excellent skills in all aspects of planning, collaboration, analytical capabilities, and high level of attention to detail and proactive awareness.

Ability to operate in a very fast-paced and dynamic environment.

Company

Microsoft

Glassdoor

4.3

Microsoft is a software corporation that develops, manufactures, licenses, supports, and sells a range of software products and services.

Founded in 1975

Redmond, Washington, USA

10,001+ employees

https://www.microsoft.com

H1B Sponsorship

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2020 (6856)