36 applicants

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Company

Original Job Post

Prometric · 6 days ago

Executive Assistant

United States

Full-time

Remote

Mid, Senior Level

5+ years exp

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Responsibilities

Assist leaders in scheduling meetings including international time zones.

Design, prepare, and format reports and presentations using multiple software packages.

Serve as a point of contact for potential clients and vendors.

Support departmental needs by ordering supplies and equipment.

Maintain organizational chart for the department.

Assist with onboarding for new hires.

Coordinate, book, and modify travel arrangements.

Process invoices, purchase orders, and expense reports.

Set up and maintain files.

Create and maintain department information on the corporate website.

Record team meeting minutes as required.

Maintain correspondences and transaction files including those of a confidential nature.

Analyze and prepare data on time as needed.

Perform accuracy checks of work independently and effectively.

Organize special projects.

Screen incoming calls and direct them to the appropriate person.

Review incoming mail and email to ensure an expeditious flow of work.

Organize offsite meetings as needed.

Maintain leave and travel calendar for the department.

Perform other duties as required.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Administrative assistantExecutive assistantSenior-level client interactionMicrosoft OfficeComputer skillsInternet searchKeyboardingC-Suite supportProblem-solvingHard-workingCommunicationOrganizationalDetail-orientedPrioritizationSelf-directedProfessionalism

Required

Ability to handle confidential material and maintain sensitive data.

Must have 5-7 years of administrative assistant experience, with 1-2 years of executive assistant experience preferred.

Strong organizational skills and attention to detail are critical.

Outstanding written and verbal communication skills are required.

Experience interacting with senior-level clients and prospective-level contacts.

Must have the ability to prioritize and maintain a steady workflow during extremely busy times.

Advanced knowledge of Microsoft Word, Excel, Outlook and PowerPoint.

Basic knowledge of computer systems and internet search skills are required.

Outstanding keyboarding ability.

Must be self-directed and able to meet deadlines with minimal supervision.

Positive and professional image and interaction with employees and clients

Prior experience supporting C-Suite Executives.

Company

Prometric

Glassdoor

2.9

Prometric provides technology-enabled testing and assessment solutions for organizations, academic institutions, and government agencies.

Founded in 1994

Baltimore, Maryland, USA

1,001-5,000 employees

https://www.prometric.com

H1B Sponsorship

Prometric has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (2)

2022 (1)

2021 (3)

2020 (3)