125 applicants
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TDIndustries, Inc. ยท 6 days ago
Administrative Assistant IV - Controls Dept.
Farmers Branch, TX
Full-time
Onsite
Senior Level
$50K/yr - $70K/yr
5+ years exp
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Responsibilities
Performs administrative support for assigned senior leader(s) for all day-to-day operations in their business unit or functional area.
Manages calendars of supervisor and other leadership within business unit using calendar management software. As well as, manages Business Unit calendar for meetings and other activities.
Updates Partner information utilizing our HRIS system.
Assist with making travel arrangements for the team as needed.
Prepares agendas and supporting meeting handouts.
Composes, creates, formats, and reviews correspondence including reports, letters, and memos using word processing, spreadsheet, database, or presentation software.
Conducts research, compiles data, and prepares documents for consideration and presentation by executives, committees, and boards of directors.
Assists in the reconciliation of budget statements and budget creation.
Completes Business Unit monthly reports for business unit review.
Prepares and reviews weekly time entry reports.
Prepares, codes and processes invoices, purchase orders and expense reports.
Oversees the monthly reports associated with project reviews, backlogs, etc.
Oversees the project accounting closeout.
Troubleshoots issues with purchase orders, project setup, and other challenges within the system.
Screens and manages electronic communications and phone calls for assigned senior leader(s).
Mentors and provides guidance to less experienced colleague(s) as required.
Plans, arranges and executes large parties, team-building events, group outings and manages catering for lunches and group meetings.
Provides support for Partner licensing renewals, reminders of employee training and assists with mobile device issues.
Qualification
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Required
5+ years of Administrative Assistant exp.
High School Diploma or equivalent.
Must have demonstrated proficiency with Microsoft Suite such as Outlook, Word, PowerPoint, OneNote, Excel.
Experience working with accounting software preferred
D365 experience preferred
Excellent communication skills, both written and oral.
Ability to effectively plan, organize, delegate and control work processes.
Demonstrates initiative, positive attitude and strong work ethic.
Ability to prioritize tasks, work effectively under stress and meet short deadlines.
Preferred
Microsoft Excel: 1 year (Preferred)
Microsoft Powerpoint: 1 year (Preferred)
Benefits
401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Referral program
Retirement plan
Tuition reimbursement
Vision insurance
Company
TDIndustries, Inc.
TDIndustries delivers a comprehensive approach to Facility Services and Mechanical Construction.
1,001-5,000 employees
H1B Sponsorship
TDIndustries, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (1)
2021 (3)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Andrew Stokes
CFO
Recent News
PR Newswire
2024-05-24
2024-03-29
Company data provided by crunchbase
