HALL Group · 6 days ago

Administrative Assistant

Frisco, TX

Full-time

Onsite

Entry, Mid Level

2+ years exp

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Responsibilities

Set up, update, and maintain tenant lease files for all tenant leases.

File and maintain vendor service contracts.

Verify, maintain, and track tenant and vendor Certificate of Insurance (COI) in software. Contact tenants and vendors when the COI has expired.

Issue and deactivate security access/parking cards per tenant requests by utilizing the access control software.

Maintain active tenant parking forms and billing for each tenant by building.

Order all building standard and tenant signage including building monument signs.

Help assist with tenant move-ins and move-outs.

Submit and code invoices in our invoice management system (Stampli).

Provide Notary Service for Tenants

Oversee building directories.

Be knowledgeable of the responsibilities of the front desk admin and be able to back up the front desk - Answer telephone and direct calls to appropriate personnel. Greet guests and notify personnel of incoming guests. Monitor HOP email and respond to tenants in a timely matter. Reassign building engineers in the work order system, if needed. Prepare and send out a security memo. Order office and kitchen supplies. Pick up and distribute mail.

Display flexibility in performing other duties as assigned.

Qualification

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Administrative ExperienceMicrosoft WordMicrosoft ExcelMicrosoft OutlookSoftware PackagesProblem-SolvingHard Working Customer Service Communication