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RemX | The Workforce Experts ยท 6 days ago
Administrative Assistant
Media, PA
Full-time
Onsite
Entry Level
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Responsibilities
Front Desk Management
Greet and assist visitors in a professional and friendly manner.
Manage incoming calls, emails, and correspondence, redirecting them as necessary.
Monitor incoming and outgoing faxes, FedEx and USPS packages and mail.
Maintain cleanliness and organization of the reception area, kitchens, and all other shared spaces around the office.
Administrative Support
Provide administrative assistance to executives and managers, including calendar management, travel arrangements, and expense reporting.
Prepare and edit correspondence, reports, and presentations as required.
Manage office and kitchen supplies and equipment, ensuring availability and functionality.
Meeting Coordination
Schedule and coordinate meetings, appointments, and conferences.
Prepare meeting agendas, materials, and follow-up documentation as needed.
Prepare binders, proposal booklets and tabs for account analysts and managers.
Arrange for catering and logistics for meetings and events.
Data Management
Maintain and update contact lists, databases, and filing systems.
Run and send Motor Vehicle Records, Certificates of Insurance and Auto ID Cards
Manage confidential information with discretion and integrity.
Support Team Collaboration
Collaborate with other administrative staff to ensure seamless office operations.
Assist with special projects and initiatives as assigned.
Qualification
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Required
Proven experience as a receptionist, administrative assistant, or similar role.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational and time management abilities.
Attention to detail and problem-solving skills.
Ability to multitask and prioritize tasks effectively.
Discretion and confidentiality in handling sensitive information.
Preferred
Experience in a corporate or executive environment preferred.
Bachelor's degree in business administration or related field preferred.
Benefits
Health benefits
Retirement plan
Company
RemX | The Workforce Experts
RemX is the professional staffing division of EmployBridge, a $3 billion staffing organization with more than 600 offices in the U.S. and Canada.
Founded in 2002
1,001-5,000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase
