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Company

Original Job Post

Numat · 1 week ago

Administrative Assistant

Chicago, IL

Full-time

Onsite

Entry Level

3+ years exp

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Responsibilities

Primary Liaison Officer: Act as the main contact between the company, staff, and office building management. Address questions and concerns, provide accurate information, coordinate requests related to facilities, and keep staff informed about building policies and safety procedures.

Act as executive assistant to the leadership team, assist in scheduling, emailing, coordinating visits and events as directed.

Support general office organization, monitor office inventory, order supplies, make coffee, and oversee kitchen cleanliness.

Responsible for answering all incoming calls, routing them appropriately, welcoming visitors, and acting as a point of contact for clients.

Partner with Director of Marketing and Communications to assist with ordering company branded promotional items for industry conferences and events.

Coordinate catering orders for meetings, manage corporate travel, prepare for key meetings, and assist in managing company mail and distribution.

Assist with special projects and other administrative functions as assigned.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Microsoft Office SuiteProblem-solvingHard-workingCollaborativeFlexibleRespectfulDependable

Required

Minimum of high school diploma or GED equivalent required; Associate's or Bachelor's degree preferred

Previous successful experience, 3+ years in an office environment required

Impeccable organizational/time management skills, and attention to detail

Must be a self-starter, collaborative, and exceedingly well organized, flexible and enjoy the administrative challenges of supporting a diverse business

Respects and maintains the level of trust and confidentiality

Technical experience with Microsoft Office Suite

High-level prioritizing and multi-tasking

Solid interpersonal skills, enjoys working with people

Dependable, respectful, and consistently works to uphold company ethics and standards

Flexibility to work outside general office hours, if needed

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Flexible PTO

FSA Benefits

401K Savings Plan

Paid Parental Leave

Long-term Disability Insurance

Company

Numat

Numat is a global leader in metal-organic frameworks (MOFs).

Founded in 2013

Skokie, Illinois, USA

51-200 employees

https://www.numat.tech/

H1B Sponsorship

Numat has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (3)

2022 (1)

2021 (1)

2020 (1)