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Jackson Lewis P.C. · 5 days ago
Office Services Coordinator
Atlanta, GA
Part-time
Onsite
Entry Level
1+ years exp
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Responsibilities
Provide pleasant and professional customer service to all office personnel and guests.
Prepare mail and all US/FedEx/UPS packages, sorting and distributing incoming mail.
Assist with maintaining client records and confidentiality by inspecting and delivering all parcels to the correct department.
Manage firm email to ensure all copying, binding, and tabbing was accurately processed and defined by the attorneys and their assistants.
Assist with all aspects of document reproduction and processing: copying, scanning, date stamping, document binding, and faxing.
Support users’ desk-side, focusing on workstation/laptop preparation, deployment and maintenance, printer support, assisting with Audio/Visual systems, and all general hardware and software support.
Oversee the planning, configuration, troubleshooting and maintenance of all telecom hardware and software supported by the firm.
Troubleshooting and performing minor repairs (i.e., clearing paper jams, changing toner/ink cartridges, emptying equipment waste receptacles).
Scheduling service calls as needed and maintaining vendor relationships on an ongoing basis.
Prepare and maintain conference rooms for meetings- set up and clean up, and scheduling.
Cleaning the kitchen and related equipment on a regular basis, including filling, running and emptying the dishwashers, and upkeep of the facilities.
Monitored inventory of supplies such as labels, boxes, envelopes, and kitchen supplies for the office.
Move boxes and other heavy items, which may include assisting with furniture moves.
Conduct daily walk-through of office space to notice any blown light bulbs, repairs needed or general cleaning issues; report these to building liaison.
Inventory and send files to the off-site storage facility and organize and clean the file workroom.
Covering receptionist duties as needed.
Provide other administrative assistance as appropriate and requested.
Qualification
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Required
One to four years of experience in a professional services environment.
Must be able to lift 25 - 70 pounds properly. (Position requires some lifting and moving of various office equipment. Ability to retrieve and distribute files or boxes, written documents or office supplies weighing up to 25 pounds and ability to retrieve and replace objects to/from shelves of up to 8 feet high.)
Must be able to take initiative, be reliable, professional, team-oriented, pay attention to detail and have the ability to multitask.
Prior law firm experience preferred.
High School Diploma or equivalent.
Preferred
Knowledge of office equipment including telephones, copy/scan/fax equipment and computers, Microsoft Office 360 (Outlook, Teams, Excel, Word, PowerPoint), Adobe PDF or Kofax power PDF experience is preferred.
Company
Jackson Lewis P.C.
Jackson Lewis P.C.is a workplace law firm.
1,001-5,000 employees
H1B Sponsorship
Jackson Lewis P.C. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (2)
2022 (2)
2021 (9)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
Alec Nealon
Partner, Executive Compensation & Employee Benefits
Alison Jacobs Wice
Partner
Recent News
Pittsburgh Business Times
2023-10-06
Business Journals
2023-05-06
Company data provided by crunchbase
