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Company

Original Job Post

RightTalents LLC · 6 days ago

Assistant Manager / Project Administration

Tuckahoe, NY

Full-time

Onsite

Senior Level

7+ years exp

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Responsibilities

Establishing a procedural framework for identifying, collecting, distributing, and filing controlled documents for the Program.

Database Management (KDMS, FMP & SAP).

Ensuring the information and management control system is implemented in compliance with the Client's standard and is updated to reflect revisions to those standards.

Collaborating with Project Managers to establish and maintain correspondence procedures and database integrity.

Providing training and support to Project Team members to enable them to successfully use the procedures and systems.

Managing a group of Project Coordinators & Document Control Admin.

Conducting Quality Assurance / Quality Control audits of electronic Document Control files.

Assisting with policy discussions, including e-mail recording and retention, video recording and retention.

Providing an interface to IT Support for Document Control & Project Coordinator issues.

Managing department's administrative purchases and processing payments.

Performing all duties described in the job description for Supervisor of Document Control.

Performing additional assignments per management's direction.

Qualification

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Manufacturing environmentCustomer interactionMicrosoft Office SuiteSharePointWindchill Project LinksProblem-solvingHard-workingProactiveResults-orientedReliableDetail-orientedOrganizedCustomer-service orientedEffective communication

Required

Prior demonstrated experience supervising a group of four or more Administrative Staff.

7 years of experience in related area as an individual contributor.

Prior experience working in a manufacturing environment, closely with customers and suppliers will be highly regarded.

Must be a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.

Proven accuracy, reliability and completeness in job accomplishment.

Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions.

Effective oral and written communication skills.

Proven experience with Microsoft Office Suite, SharePoint and Windchill Project Links.

Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a customer-service attitude.