200+ applicants

Company

Original Job Post

Aurora · 1 week ago

Executive Assistant

Dallas, TX

Full-time

Onsite

Mid, Senior Level

$83K/yr - $125K/yr

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AutomotiveAutonomous Vehicles

H1B Sponsorship

Comp. & Benefits

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Responsibilities

Manage Executives’ dynamic and complex calendars

Plan, coordinate, and ensure the Executives’ schedules are protected, striking a balance between 'gatekeeper' and 'gateway' role; prioritize executives’ time for internal and external commitments using sound judgment

Arrange complex travel for Executives

Assess necessity, urgency, and frequency when arranging candidate interviews with Executives

Proactively set, monitor, and manage clear meeting agendas for Executives

Gather agenda topics and prepare briefing materials for external and internal meetings

Assist with preparation of presentation decks and internal documentation and communications

Participate in leadership level meetings, record accurate meeting notes (accurately synthesizing key elements of meetings and ensuring clarity and ownership of delegated tasks), concisely communicate outcomes, and follow-up with team on action items

Take appropriate follow-up actions as necessary with little guidance

Manage and submit Executives expense reports; review and approve executive team’s expense reports

Plan, coordinate, and support Executives’ leadership team off-sites as needed

Greet and situate visitors with a friendly and professional demeanor

Assist with new hire onboarding for leaders on Executives’ teams

Act as strategic partner, facilitator, and liaison for Executives and their teams

Become a knowledgeable information resource for the Executives, their teams, and the company at large

Demonstrate excellent written communication skills to prepare communications on behalf of Executives as necessary

Uphold strict level of confidentiality while promoting an atmosphere of transparency

Navigate ambiguity, proactively anticipate needs of teams and leaders, and prioritize commitments - familiarizing yourself with the teams’ priorities and projects

Drive continual process improvement, including introducing new processes when appropriate

Lead and/or support special projects for Executives and Administration Team

Support cultural initiatives, promote team building and morale, and exemplify company values

Perform any and all other tasks that facilitate Executives’ ability to effectively lead their organizations

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Project CoordinationCalendar ManagementOnline Tools ProficiencyC-Level SupportProblem-SolvingSelf-StarterJudgmentAdaptabilityCollaborationCalmnessResourcefulnessTeam PlayerIndependenceCommunicationHigh PerformanceDeadline ManagementDiscretionExecutive PresenceFlexibility

Required

Creative problem solver and self-starter

Exceptional judgment and active foresight

Able to work collaboratively and calmly, especially in stressful circumstances

Able to adapt to competing demands in a dynamic business environment

Good decorum, discretion, and executive presence in dealing with internal teams and external partners

Exceptional written and communication skills

Highly resourceful team-player with the ability to also be extremely effective independently

Ability to achieve high performance goals and meet deadlines in a fast-paced environment

Experience supporting C-level executives preferred

Executive level project coordination

Excellent calendar management skills, including the coordination of complex executive meetings

Quick learner with proficiency in a broad array of online tools, including spreadsheets and slide presentations

Flexibility to perform job duties outside of normal business hours

Ability to handle confidential information with discretion

Comfortable supporting leaders in offices different than your own

Occasional travel required; expected travel is one trip per quarter

Benefits

Medical, dental, and vision benefits

Additional healthcare support including medical transportation reimbursement, fertility, adoption, and surrogacy benefits

Options for physical, mental, and financial well-being

Aurora Academy for learning and development

Career opportunities at Aurora

Company

Aurora

Glassdoor

3.7

Aurora is building self-driving technology to operate multiple vehicle types, from freight-hauling trucks to ride-hailing passenger ones.

Founded in 2017

Pittsburgh, Pennsylvania, USA

1,001-5,000 employees

https://aurora.tech

H1B Sponsorship

Aurora has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (79)

2022 (81)

2021 (48)

2020 (58)