113 applicants

Company

Original Job Post

Celestica · 2 days ago

Office Support / Administrative Assistant

San Jose, CA

Full-time

Onsite

Mid, Senior Level

$66K/yr - $98K/yr

5+ years exp

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Responsibilities

Optimize procedures by organizing the office and providing assistance to employees

Schedule and plan meetings and appointments

Monitor level of supplies and handle shortages

Ensure CSV office requests and concerns are addressed in a timely manner

Coordinate with others to ensure compliance with established policies

Build and maintain trusting relationships with suppliers, customers, colleagues, and facilities/property management

Perform receptionist duties for Customer Experience Center (CEC) when needed

Greet clients and visitors as needed

Help organize and maintain office common areas

Perform general office clerk duties and errands

Provide administrative support for VP of Hardware Solutions by organizing travel, booking accommodation, managing calendar, etc.

Submit and reconcile expense reports

Coordinate events as necessary

Maintain supply inventory

Maintain office equipment as needed

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

MS OfficeOffice managementExecutive supportTravel planningInventory managementSchedulingMaintenance oversightSupply managementProblem-solvingTime managementCommunicationAttention to detailPositive attitudeTeam playerOrganizational skills

Required

Good judgment

Excellent management skills

Time management skills

Written and verbal communication skills

Ability to be punctual

Demonstrated conscientiousness, promptness, and responsibility

High attention to detail and discretion

Computer skills; MS Office applications

Maintaining office supply inventory

Answering phones

Scheduling

Oversight of maintenance and supplies for office equipment and facility

Travel planning

Positive attitude

Team player

Experienced executive support

Thorough understanding of office management procedures

Excellent organizational and time management skills

Analytical abilities and aptitude in problem-solving, multi-tasking, and prioritization

Warm personality with strong written and verbal communication skills

Minimum of 5 years' experience as an administrative assistant, office assistant, or in another relevant administrative role

Bachelor's degree in related field, or consideration of an equivalent combination of education and experience

Company

Celestica

Glassdoor

3.9

Celestica provides design, manufacturing, and supply chain solutions to a multitude of industries.

Founded in 1994

Toronto, Ontario, CAN

10,001+ employees

http://www.celestica.com

H1B Sponsorship

Celestica has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (4)

2022 (3)

2020 (3)