200+ applicants
EquiTrust Life Insurance Company · 3 days ago
Executive Assistant to CEO
Scottsdale, AZ
Full-time
Hybrid
Entry Level
7+ years exp
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Hiring Manager
Sydney Degen
Insider Connection @EquiTrust Life Insurance Company
Responsibilities
Review, update, and manage the CEO's calendar exercise considerable discretion and judgment regarding priorities and effective use of the CEO's time. Regularly arranges meetings, schedules and re-schedules appointments, and follows up with participants to ensure accuracy and effectiveness of the CEO's calendar.
Communicates with internal and external stakeholders timely and often.
Coordinates and plans travel including flights, hotels, cars, etc. and provides travel itineraries.
Monitors schedule and weather for traveling executives and proactively reschedules flights, cars, etc.
Tracks and creates expense reports.
Manages meeting agendas, attendees, and logistics for meetings, office events, and conferences while anticipating conflicts and solving scheduling issues.
Receives and distributes presentations, materials for meetings and conference calls.
As needed, participates in meetings, including note-taking. Notes must be organized, and action items distributed and tracked to help drive completion of company and employee deliverables, sending reminders to follow up on outstanding items.
Serves as a liaison for key Company and executive-level meetings.
Proactively manages projects to ensure smooth and high-quality outcomes while working on multiple assignments with differing priorities and abbreviated timelines that involve team members with varying communication and execution styles.
Prioritizes conflicting needs; handles matters expeditiously and proactively follows through on projects to successful completion, often with deadline pressures.
Anticipates the support needed by the CEO and plans ahead accordingly.
Effectively uses software products to produce requested materials such as correspondence, reports, spreadsheets, charts, graphs, presentation materials, forms, mailing lists, and meeting agendas.
Drafts emails, correspondence and other materials and reviews and edits documents.
Acts as liaison with other departments and externally when applicable.
May handle personal items for executives on an as needed or requested basis.
Prepares office space accordingly in advance of guest arrivals including office space and office access.
Assists in planning and coordinating office events.
Willingly takes on additional responsibilities as requested to accomplish department and Company objectives.
Actively participates and contributes to the goals and objectives of the Company by working collaboratively and fostering a positive and inclusive work environment.
Qualification
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Required
Minimum 7 years of corporate executive support experience required
High School Diploma or Equivalent required
Preferred
10 years of corporate executive support experience preferred
Experience providing executive support to the CEO of an Insurance, or Financial Services Company preferred
Bachelor's Degree preferred
Company
EquiTrust Life Insurance Company
When searching for a company that demonstrates integrity, strength and innovation – one that can help you meet your financial objectives – look no further.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Ryan L. Smith
Senior Vice President
Recent News
Los Angeles Sparks
2023-06-19
Company data provided by crunchbase
