65 applicants

Company

Original Job Post

Larson Design Group · 5 days ago

Marketing Events Coordinator

Cranberry Township, PA

Full-time

Hybrid

Mid Level

3+ years exp

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Responsibilities

Plan, organize, and execute a wide range of meetings, conferences, virtual and in-person events, and teambuilding activities, ensuring all logistical aspects are carefully coordinated.

Collaborate with internal stakeholders to understand event objectives, themes, and requirements, and develop comprehensive event plans accordingly.

Act as on-site liaison or enabler for attendees.

Coordinate all event logistics, including but not limited to catering, audiovisual equipment, transportation, accommodations, lead capture, signage, and other printed materials.

For tradeshows, oversee the setup and breakdown of event spaces, ensuring all requirements are met and adhering to established timelines.

Manage all booth assets and storage vendors, including coordinating shipping.

Oversee and maintain annual calendar of events and communicate regularly.

Conduct post-event evaluations to assess the success of meetings and events, gathering feedback from stakeholders and attendees to identify areas for improvement.

Generate reports summarizing key metrics, including attendance, feedback, and budget variances, to adjust future event planning efforts.

Serve as the primary point of contact for internal teams, external vendors, and event attendees, providing timely updates and addressing inquiries or concerns.

Collaborate closely with Marketing and Communications team to effectively coordinate all aspects including logistics, collateral fulfillment, pre- and post-show emails, web promotions, promo items, advertising, and speaking engagements.

Develop and manage event budgets, tracking expenses and ensuring adherence to financial guidelines and objectives.

Identify cost-saving opportunities and negotiate favorable terms with vendors to optimize budget allocation.

Oversee all third-party vendors and manage process from setup, to execution, and payment.

Research and identify venues, considering factors such as location, capacity, and amenities.

Qualification

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Corporate Event ManagementEvent PlanningTime ManagementMicrosoft OfficeHospitality ManagementOrganizational SkillsAttention to DetailCommunicationInterpersonal SkillsRelationship BuildingCollaborationProblem-SolvingProactive

Required

Bachelor's degree in Event Planning, Business Administration, Hospitality Management, or a related field.

3-5 years of proven experience in event planning and management, preferably in a corporate or professional services environment.

Preferred

Strong organizational skills and attention to detail, with the ability to manage multiple projects simultaneously.

Excellent communication and interpersonal skills, with the ability to build relationships and collaborate effectively with internal and external stakeholders.

Proficiency Microsoft Office suite.

Creative problem-solving abilities and a proactive approach to overcoming challenges.

Certification in event planning or hospitality management is a plus.