62 applicants

Company

Original Job Post

Goldbelt Apex LLC · 4 days ago

Financial Analyst II

Atlanta, GA

Full-time

Onsite

Entry, Mid Level

5+ years exp

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Government Administration

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Responsibilities

Provide program analytic support in public health informatics, procurement, and fiscal management.

Gather, analyze, and evaluate information required by program or project managers and customers through administrative functions, processes, and analytical methods.

Recommend solutions to problems relating to the improvement of management effectiveness, organizational efficiency, work methods, procedural effectiveness, resource requirements, utilization, or control.

Work with the Office of Financial Resources (OFR) Budget Analyst and Branch leadership to develop, monitor and track annual spend plans and obligations within established timelines.

Manage and maintain databases to provide fact-based information and tracking of DGHP grants, cooperative agreements, IDDAs, and other financial information.

Prepare quarterly analyses and reports and coordinate dissemination of relevant programs.

Maintain, improve, and create new data management tools. Identify and propose new acquisition data management tools to address needs within DGHP.

Provide administrative support in monitoring mailbox, office supply purchase coordination, hard copy and electronic file maintenance, and meeting logistics.

Support in the development and maintenance of fiscal and administrative tracking tools.

Provide updates and feedback on project milestones, progress monitoring, financial, acquisition, quality control, maintenance, or training documentation.

Research and prepare responses to Global Health Security budget-related inquiries received in writing or telephonically from key stakeholders while performing services as outlined herein.

Provide recommendations to technical personnel and SMEs on assistance or interagency agreement packages, deadlines, administrative processes, and procedures in the development of Grants, Co-operative Agreements (Co-Ags), and Interagency Agreements (IAA) funding documents.

Review and provide recommendations on the adequacy of documentation package for compliance with administrative, regulatory, and procedural requirements to Assistance, Acquisition, and Financial Management Leads. Provide recommendations regarding the interpretation of technical data and procurement data.

Coordinate with the Office of Financial Resources (OFR) and division staff to reconcile/update procurement systems and spend plans in the Acquisition Performance and Execution System (APEX), Resource Management System (RMS), Unliquidated Obligations Tracking and Management System (UTAMS), and other proprietary government systems.

Triage electronic requests for support received from domestic and international programs.

Reconcile and track undelivered orders (UDOS) and other internal control efforts to ensure the viability of analyses, reports, and/or documentation.

Maintain and analyze extramural resource projections and quarterly spending plans for RMS and reconcile, as needed.

Formulate and maintain country, regional offices, branch and division spend plans reflecting available funding, obligations, & commitments, and available balances. Update approved ceilings and link CANs in RMS.

Proactively identify and correct problems with planned spending based on the program’s needs. Mitigate risk through timely communication with DGHP leadership of the need for redirection, if applicable.

Analyze country, regional and branch spend plans and SOF reports; participate in financial reviews with Country Officers, Branch Program staff and OFR Budget Analysts to track spending progress.

Assist in the preparation of the Division's federal budget. Determine estimated annualized obligations for various funding sources, including Ebola, GHSA, Reimbursable, direct, and gift.

Monitor the monthly SOF reports to compare against spend plans. Utilize finalized spend plans to monitor DGHP and partner obligations and spending.

Plan and facilitate monthly SOF meetings with countries, regional offices and branches exercising prudence in adjusting meeting frequency to meet the fiscal demands upon the Agency.

Provide guidance to branches and program offices on appropriate regulations, procedures, standards, and policies.

Review initiated Advice of Allotment cables and country spend plans that provide the authority for US Embassies to commit USG funds on behalf of CDC countries for submission. Initiate and submit Advice of Allotment cables that provide the authority for US Embassies to commit USG funds on behalf of CDC. Budget for and monitor funds to be cabled through State Department systems to overseas CDC country offices and programs.

Prepare Transaction Request Forms and Prior Year Funds Requests as applicable.

Review travel requests in SharePoint for approval of branch travel to country offices. Maintain and track funds allocated to programs for travel, permanent change of station and entitlement requests/orders, cooperative agreements, and contracts and/or other expense categories and recommend adjustments, as necessary.

Provide Monthly Progress Report for service one providing as it relates to the month submitted for Projects/Work completed, Outstanding Projects/Work & Milestone for completion, and number of HBC for each service worked during the month. Monthly reports are due no later than 5 days after the expiration of the month of the report's relevancy.

Track end-of-year funds, unused travel funds, un-liquidated obligations and communicate balances and propose plans on a timely basis to facilitate maximum utilization.

Provide technical advice and assistance in managing and evaluating the annual budget, grants, cooperative agreements, contracts, and other awards related to the Global Health Security Agenda.

Request and monitor the correct use of new CANs and repurposing/realignment as applicable.

Provide substantive input to be used in the development of PowerPoint slides, talking points, and briefings on programs and high-priority countries while performing services as outlined herein.

Assist with identifying mechanisms and preparing proposals for acquiring and placing any end-of-year funds that may become available.

Serve as point of contact (POC) for the Resource Management System (RMS) for assigned programs and program offices.

Assist in calculating compensation and benefit costs for civilian and commissioned corps personnel (travel, supply and equipment procurements). Review Personnel Action Requests for accuracy and funding information. Review RMS for any inconsistencies on staff S&B charged and coordinate and prepare Labor Distribution (LDS) requests for DGHP branches and country offices.

Track branch travel funds to countries to reconcile country ceilings at the end of each quarter, when needed. Track funding allocations for related programs including travel, cooperative agreements, contracts, memorandum of agreement/understanding, cost share MOUs, inter-agency agreements and recommend adjustments, as necessary, to reflect projected and actual spending across extramural programs related to grants, cooperative agreements, inter-agency (IAA) agreements, and intra-departmental delegation of authority (IDDA) agreements.

Coordinate with the OFR Budget Analyst, CDC programs, other federal agencies, and international partners to manage the budget and financial systems, journal vouchers, and deobligation of post-held funds as applicable.

Monitor assigned funded program's spending plans to ensure that allocations are current and organized, addressing any unliquidated obligations on a timely basis.

Qualification

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ApexRmsUtamsGmmAutomated management information systemsMicrosoft office applicationsGovernment public trust clearanceAcquisition performanceResource managementUnliquidated obligations trackingGrants management moduleFact-findingAdvisory functionsMinimum five years experience speakingCritical thinkingAttention to detail organizationProfessional maturity work ethicFlexibilityOptimismCreativityPersonal motivation work independentlyCollaborativeComfortable working in fast-paced environment

Required

Experience with Acquisition Performance and Execution System (APEX), Resource Management System (RMS), Unliquidated Obligations Tracking and Management System (UTAMS), and/or Grants Management Module (GMM) systems.

Experience using automated management information systems in performing fact-finding, analytical, and advisory functions.

CANs and RMS experience.

Excellent speaking and writing skills.

Critical thinking skills and attention to detail and deadlines required.

Strong organization and professional maturity.

Comfortable working in fast-paced, changing environment.

Possess strong work ethic, flexibility, optimism, creativity and personal motivation.

Ability to work independently and collaboratively with various team members.

Proficient in using Microsoft Office applications.

Bachelor’s Degree in Finance or Accounting or relevant field OR equivalent years of experience

Minimum five (5) or more years of experience in performing listed tasks

Must be able to obtain a Government Public Trust clearance