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Company

Original Job Post

Mauser Packaging Solutions · 1 week ago

Administrative Assistant

Cannon Falls, MN

Full-time

Onsite

Entry Level

1+ years exp

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Responsibilities

Greet and address walk-in customers

Answer and route incoming phone calls

Assist with 3rd party drivers onsite

Sign for packages

Complete orders for office supplies and janitorial supplies

Restock breakroom and office supplies

Schedule and conduct new employee orientations

Keep accurate and secure employee files

Assist with workers compensation administration and leave of absences

Monitor and track vacation requests

Submit reports to payroll with management approval

Assist with benefits open enrollment meetings

Keep employee communication boards up to date

Audit hourly attendance points

Assist employees with paycheck and benefits related questions/issues

Track and coordinate plant celebrations

Order lunches/dinners for trainings and guest visits

Printing out work orders

Confirm work orders are released correctly

Report daily production

Check production entered against production reported

Perform inventory duties

Work with offsite Customer Service Representative and HR Manager

Collect and audit standard forms and paperwork

Assist in CTSI Administration

Assist with EH&S audits

Code invoices in IBM AP Portal

Enter goods receipts on system PO’s within Solomon

Resolve errors with receipts

Run unvouchered unmatched report for accuracy

Reconcile price difference from PO and invoice

Maintain records for AP

Assist with vendor payment inquiries

Prepare documents for month-end accruals

Maintain capital expenditure files

Collect grading documents and verify accuracy before scanning

Create Purchase Orders

Ensure invoices are properly routed to IBM AP Portal

Sit and stand for extended periods

Lift up to 35lbs occasionally

Wear safety PPE required

Work in a non-climate controlled environment

Qualification

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HR administrative experienceManufacturing knowledgeWarehouse environment experienceEmployment laws knowledgeMicrosoft Office Suite proficiencyFast-paced environment experienceNon-climate controlled environment experienceProblem-solvingConflict resolutionCommunicationOrganizational skillsPlanning skillsSelf-motivatedOrder SchedulingData CollectionEmployee Benefits KnowledgeAttention to Detail

Required

High School diploma required. Associates or Bachelor’s degree preferred.

Minimum of 1-2 years of HR administrative experience, preferably in manufacturing or warehouse environment. Familiarity with Employment Laws and HR best practices.

Proficient in Microsoft Office Suite: Outlook, WORD, Excel and PowerPoint.

Conduct oneself with highest level of professionalism at all times.

Conflict resolution and problem-solving skills.

Strong oral, written, and presentation communication skills

Good organizational, planning, and follow-up skills

Ability to work in a fast-paced changing environment.

Candidate must be self-motivated and able to learn as they go.

Ability to sit and stand for extended periods.

Ability to lift up to 35lbs occasionally.

Ability to wear all safety PPE required such as steel-toed shoes and earplugs when walking the plant floor.

Ability to work on the plant floor for in a non-climate controlled environment. Temperatures in Spring/Summer 90+ degrees.