43 applicants

Company

Original Job Post

The Academies of Math and Science · 1 week ago

Executive Assistant

Tempe, AZ

Full-time

Onsite

Mid Level

$55K/yr - $65K/yr

3+ years exp

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EducationPrimary Education

Insider Connection @The Academies of Math and Science

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Efficiently handle a wide range of administrative tasks including ad-hoc projects

Prepare and edit various correspondences and communications

Run errands such as bank deposits and documents for signatures

Manage and maintain schedules, appointments, events, and travel arrangements

Break things down into discreet, specific steps for others

Organize and attend governing board meetings to take, edit, and manage meeting minutes and support materials

Function as a project coordinator or assistant working on tasks ranging from human resources, academics, governance and compliance and more based on the direction of the CEO

Coordinating schedules as well as freeing up executive time from everyday tasks that need to be done but don’t have an assigned person

Some travel to Phoenix

Qualification

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Managerial experienceExecutive assistant experience represent organization clarify goalsProject managementComputer skillsMicrosoft OfficeProblem-solvingInterpersonal skillsOrganizational skillsPeople skillsProfessionalismConfidentialityPublic speakingFollow-throughHelping othersFlexibilityPrioritizationBilingualHard Working

Required

Minimum Bachelor's degree.

Minimum 3 years of experience in a managerial role or as an EA.

Exceptional reasoning, writing, and interpersonal skills

Strong organizational skills – if you don’t consider yourself organized and don’t have people frequently commenting on how detail-oriented and organized you are, this is not the position for you

Strong people skills and an ability to positively represent the organization

Ability to prioritize and clarify ambiguous goals and projects

Capable of maintaining a high level of professionalism and confidentiality

Comfortable and confident speaking in front of others

Follows through on matters in a consistent and timely manner

Loves helping others and acting in a support role

Enjoys managing many unrelated projects simultaneously

Extremely flexible and able to prioritize and triage a steady stream of new to-dos

Great computer skills and in-depth knowledge of Microsoft Office software applications